Standard Comments (Purchasing)

Purpose:  Use this document as a reference to add/update Standard Comments used for purchasing transactions.

Audience:  Purchasing staff

You must have at least one of these local college managed security roles:

  • ZD Purchasing Local Cnfig Inq
  • ZZ Purchasing Local Config

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

In Purchasing, frequently made comments can be defined as Standard Comments. Standard Comment Type codes identify the types of comments and Standard Comments codes define comments for each comment type.

The ZZ Purchasing Local Config role provides access to add a new effective-dated record if an existing Standard Comment needs to be revised for your college.  In addition, new Standard Comment Types and Standard Comments can be added to the existing list as needed.

Standard Comments

The SetID may default to WACTC.  Do NOT use this default.  Always enter your college's Business Unit Set ID.

Update an existing Standard Comment

If an existing Standard Comment needs to be updated, rather than correcting the existing record, a new effective dated row should be added.  

Navigation: Set Up Financials/Supply Chain > Product Related > Procurement Options > Purchasing > Standard Comments

  1. The Standard Comments search screen displays.
  2. In the SetID field, please enter your college’s Business Unit (WAxxx). Do not use the Set ID “WACTC”.
  3. Select the Standard Comment Type.
  4. Select the Search button.
  5. The Search Results display.
  6. Select the Standard Comment ID from the results.
  7. The Standard Comments screen displays.
  8. Select the plus sign [+] to add a new record.
  9. A new record is now added. In the new record, the Effective Date will default to the current date.
  10. Input updated values in the Description and Comments fields as needed.  
  11. Select the Save button.
  12. The updated Standard Comment will then be available to users while adding Comments to purchasing transactions.

Process complete

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial via Panopto

View the external link to Update an Existing Standard Comment. This link will open in a new tab/window.

Add a new Standard Comment Type

Navigation: Set Up Financials/Supply Chain > Product Related > Procurement Options > Purchasing > Standard Comment Type

  1. The Standard Comment Type search screen displays.
  2. Select the Add a New Value tab.
  3. The Add a New Value page displays.
  4. In the SetID field, please enter your college’s Business Unit (WAxxx). Do not use the Set ID “WACTC”.
  5. Add a new Standard Comment Type code.  
  6. Select the Add button.
  7. The Standard Comment Type page displays.
  8. The Effective Date field will default to the current date.  
  9. Input a Description for the Standard Comment Type.  The Short Desc will default, but can be edited.
  10. Select the Save button.

Process complete

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial via Panopto

View the external link to Add a New Standard Comment Type. This link will open in a new tab/window.

Add a new Standard Comment

Navigation: Set Up Financials/Supply Chain > Product Related > Procurement Options > Purchasing > Standard Comments

  1. The Standard Comments search screen displays.
  2. Select the Add a New Value tab.  
  3. The Add a New Value page displays.
  4. Enter the college Business Unit ID in the SetID field (do not use WACTC).
  5. Select a Standard Comment Type.
  6. Add the new Standard Comment ID.
  7. Select the Add button.
  8. The Standard Comments page displays.
  9. The Effective Date will default to the current date.  
  10. Add a Description and Comments for the new Standard Comment.  The Short Desc field will default in, but can be edited.  
  11. Select the Save button.

Process complete

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial via Panopto

View the external link to Add a New Standard Comment. This link will open in a new tab/window.

0 Comments

Add your comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.