Viewing a Closed PO

Purpose:  Use the Purchase Order Inquiry page to review closed POs in ctcLink.

Audience:  Purchasing staff.

You can access Purchase Orders with a status of Closed through the purchase order inquiry menu. All the information is display-only and does not allow for any maintenance. This topic discusses how to view details for a purchase order. 

You must have at least one of these local college managed security roles:

  • ZD Accounts Payable Inquiry
  • ZD Purchasing Inquiry
  • ZZ Purchase Order Processing

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Viewing a Closed Purchase Order

Navigation: Purchasing > Purchase Orders > Review PO Information > Purchase Orders

  1. The Purchase Order Inquiry page displays. Enter the Business Unit.
  2. Set PO status field to 'Complete'. Enter any other Search Criteria to narrow the search results.
  3. Optionally, you have the ability to Save Search Criteria to save time for future searches utilizing the same parameters.  
  4. Select the Search button.
Purchase Order Inquiry page
Purchase order inquiry page
  1. The Search Results will be shown below the Search Criteria section.
  2. Select any active link in the row of the closed Purchase Order you wish to view.
search results
  1. The Purchase Order Inquiry page displays. There are many active links to choose from to drill down to even more details.
  2. When you are done reviewing needed details, select Return to Search to access the original Search Results.
closed Purchase order
  1. Process complete.

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