Viewing a Closed PO
Purpose: Use the Purchase Order Inquiry page to review closed POs in ctcLink.
Audience: Purchasing staff.
You can access Purchase Orders with a status of Closed through the purchase order inquiry menu. All the information is display-only and does not allow for any maintenance. This topic discusses how to view details for a purchase order.
You must have at least one of these local college managed security roles:
- ZD Accounts Payable Inquiry
- ZD Purchasing Inquiry
- ZZ Purchase Order Processing
You must also set these User Preference Definitions:
If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.
Viewing a Closed Purchase Order
Navigation: Purchasing > Purchase Orders > Review PO Information > Purchase Orders
- The Purchase Order Inquiry page displays. Enter the Business Unit.
- Set PO status field to 'Complete'. Enter any other Search Criteria to narrow the search results.
- Optionally, you have the ability to Save Search Criteria to save time for future searches utilizing the same parameters.
- Select the Search button.
- The Search Results will be shown below the Search Criteria section.
- Select any active link in the row of the closed Purchase Order you wish to view.
- The Purchase Order Inquiry page displays. There are many active links to choose from to drill down to even more details.
- When you are done reviewing needed details, select Return to Search to access the original Search Results.
- Process complete.
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