Reopen Requisition

Purpose:  To reopen a requisition in ctcLink.

Audience:  Purchasing staff.

You must have at least one of these local college managed security roles:

  • ZZ Requisition Processing

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

The Requisition Reopen process reopens requisitions that have been 'Closed' or are showing as 'Complete'.

Running this process returns each requisition status to its status prior to the last run of the Close Requisitions process.  Note this does not mean that running this process reopens each requisition.  If a requisition’s status prior to being closed by the last run of the Close Requisitions process was 'Canceled', running the Requisition Reopen process on the requisition returns its status to 'Canceled'.  If a requisition’s status was 'Open' prior to the Close Requisitions process, running the Requisition Reopen process returns its status to 'Open'.

Reopen Requisition

Navigation: Purchasing > Requisitions > Reconcile Requisitions > Reopen Requisitions

  1. The Reopen Closed Requisitions search page displays.
  2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button. 
  3. NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA010_REOPEN_REQ (College, Process).
  4. The Reopen Requisitions page will display. Enter or update the parameters.
  5. Choose one of the following options:
    • Last Close Requisitions Run: reverses the effects of the Close Requisitions process on the most recently processed group of requisitions
    • Select Requisitions to be Reopened to select a specific document.

Note:  Skip to Step 9 if the Last Close Requisitions Run option is selected.

  1. Select Specific Document from drop down menu for Reopen Request.
  2. Enter the Business Unit.
  3. Enter the Requisition ID. This can be left blank if reopening requisition by Activity Dates or Requester.
  4. You may select Accounting Date Option based on your requirement.
  5. Select the Save button to save your search.
  6. Select the Run button. The Process Scheduler Request page will display.
Enter criteria and select Run
  1. On the Process Scheduler Request page, select the OK button to close the window and run the PO_REQREOPEN process.
  2. The Reopen Requisition page displays. Note the Process Instance number for it will help you identify the process you have run when you check the status. . Select the Process Monitor link to monitor the process status. For more information, please see the QRG Process Scheduler/Process Monitor.
  3. On the Process List tab, select the Refresh button until the Run Status is Success and the Distribution Status is Posted.
Process scheduler
  1. To view the reopened requisition, navigate to Purchasing>Requisitions>Add/Update Requisitions and search for the Requisition ID.
  2. The Requisition status displays the last status of the requisition when it was closed.  Budget status shows as 'Not Chk’d'.
  3. Update the requisition as needed. The Requisition is ready to be Approved (if needed) and Budget Checked.
  4. Process Complete.

Video Tutorial

The video below demonstrates the process actions described in steps listed above. There is no audio included with this video.  Select the play button to start the video.

Video Tutorial via Panopto

View the link to Reopen Requisition. This link will open in a new tab/window.


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