Reviewing Receipt Information
Purpose: Use this document as a reference to view detailed purchasing receipt information in ctcLink.
Audience: Buyer's, Receiver's, and/or Finance - Purchasing staff.
You must have at least one of these local college managed security roles:
- ZD Purchasing Inquiry
- ZZ Purchase Order Processing
You must also set these User Preference Definitions:
If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.
The View Receipt Information inquiry page(s) has the same information that is available through the Maintain Receipts - Receiving page(s).
Reviewing Receipt Information
Navigation: Purchasing > Receipts > Review Receipt Information > View Receipt Information
- On the Receiving search page, select the Find an Existing Value tab. Enter Business Unit.
- Enter or lookup the Receipt Number.
- Select Search. The Receipts page will display.
- On the Receipts page, select the different tabs to view additional information about the receipt:
- Receipt Lines - to view the description, price, received quantity, comments icon, reject qty, and device track check box.
- More Line Data - to view accepted quantity, status, ship to and due date.
- Optional Input - to view reject reason and action, line number, and invoice number.
- On the Receipts page, select the Header Details link to view receipt header details window. Select the Return button to close the Header Detail window.
Select the Document Status link to open a new page to review the Document Status Receipt. Select the Receipt Number link to the View Receipt Information page.
- To view individual line item information, first select the desired item by checking the Sel checkbox for the item to be viewed. Then select the Line Details link. The Line Details window will display with the information for the Receipt Line selected.
- Select the Return button to close the window.
- On the Receipts page, select the Line Status link to open to view Line Status Details window. Review the details about the status of the receipt. Select Return button to close the Line Status Details window.
- Select the Distribution link. The Receipt Distributions page for the line selected will display. In this example, the Receipt Distributions page for Line 2 page is displayed. On the Receipt Distributions page for the line selected, view the distribution information for the receipt line.
- To view purchase order distribution information, select the checkbox for the line. If the PO Distribution Details link is active, it can be selected.
The PO Distribution Details page will display. If unable to display, select the Return button(s) to return to the main Receipts page.
- If the Receipt is for an Asset, select the Asset Information link. The Asset Management Information page for the line selected will display. In this example, the Asset Management Information for Line 2 page is displayed. Review information about asset purchases.
- Select the Return button to close out the Asset Management Information window.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
View Tutorial via Panopto
View the external link to Reviewing Receipt Information. This link will open in a new tab/window.
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