9.2 Splitting and Updating Transaction Lines
Purpose: Use this document as a reference for splitting and updating transaction lines when reconciling P-Card transactions in ctcLink.
Audience: Purchasing staff.
You must have at least one of these local college managed security roles:
- CC_ADMINISTRATOR
- CC_APPROVER
- CC_RECONCILER
- CC_REVIEWER
- CC_USER_PO
- CC_USER_REQ
- ZZ Procurement Card Recon
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
You can split incoming transaction lines to provide greater detail in your Reconciliation actions.
Splitting and Updating Transaction Lines
Navigation: Purchasing > Procurement Cards > Reconcile > Reconcile Statement
- The Reconcile Statement Search page displays.
- Enter search criteria to identify your statement.
- Select Search.
- The Procurement Card Transactions page displays. Use it to review, manage, and approve procurement card transactions loaded by the Load Statement process. You can view all of the procurement card transactions that you have been granted authority to access on the Cardholder Profile - Card Data: Assign Proxies page.
- Review the P-Card transactions.
- Use the Selection checkbox to the left of the line you want to split to select one of the transaction lines.
- Select the Split Line link at the bottom of the page.
- The ProCard Transaction Splits window displays.
- Select the Add a New Row [+] icon.
- Enter an appropriate description for both items as necessary to identify what the new splits represent in the Description field.
- Distribute the original amount between the Billing Amount fields.
Note: The Percentage fields will recalculate. Billing Amount fields must total 100%.
- Select OK.
Note: There are now two line items for the original Merchant and Trans Date.
- The ProCard Transaction Splits window disappears.
- Select the Comments icon to add a comment to the split lines.
- The ProCard Comments window displays.
- Enter Comments.
- Select Attach to attach Associated Documents.
- Select OK.
- The ProCard Comments window disappears.
- Select Save.
- To complete reconciliation processing of P-Card transactions, refer to the Reconciling P-Card Transactions/Statements Manually QRG.
- Process complete.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
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