Matriculating an Applicant Video (9.0)
Purpose: Overview of the process for Matriculating and Applicant in ctcLink.
Audience: Admissions Staff
ctcLink Reference Center
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Topics
-
Online Admissions Portal - Student 10
- Online Admissions Application Portal (OAAP) Login
- OAAP Create an Account
- OAAP Account Settings - Student
- OAAP General Application without Fee
- OAAP General Application with Fee Waiver
- OAAP General Application with Fee
- OAAP Running Start Application without a Fee
- OAAP Transitional Application without a Fee
- OAAP College in the High School Admissions Application without a Fee
- OAAP Password Recovery
-
Online Admissions Portal - College Admin 11
- OAAP Application Report
- 9.2 OAAP Suspense Management
- Update OAAP Academic Plan Exclusions Configuration
- Understanding OAAP Search/Match
- OAAP Dashboard
- OAAP Account Management and Audit Logs
- OAAP Update Institution Information
- OAAP Waiver Setup
- OAAP Reviewing In-Progress Applications
- OAAP Terms Setup
- OAAP Security Access
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Evaluating and Admitting Applicants 15
- Admission Acceptance Letter
- 9.2 Admitting an Applicant Manually
- 9.2 Assigning Basis of Admissions to an Applicant
- 9.2 Assigning Evaluation Codes Manually
- 9.2 Defer Decision - Admissions Application
- 9.2 Matriculating an Applicant into a Student
- Searching for Records (Using Search/Match)
- 9.2 Selective Admissions Acceptance Using Self Service
- 9.2 Unmatriculating a Student into an Applicant
- 9.2 Using Quick Admit
- Quick Admit Issue (Business Process Modifications and Clean-Up Steps)
- 9.2 View Applicant Evaluation Summary
- 9.2 Viewing an Applicant's Summary Page
- 9.2 Uploading Files
- 9.2 Admissions Letter Recurrence Setup
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Managing Applicant Records 14
- 9.2 Adding Applications Manually
- 9.2 Manually Add an Admissions Application for a New Student Video
- 9.2 Adding Applications Manually with a Fee
- 9.2 Adding Applications Manually with a Fee Waiver
- 9.2 Adding Applications Manually without a Fee
- Manual Addition of Supplemental Question Student Groups
- 9.2 Running Admissions Query
- 9.2 View Applicant Material Summary
- 9.2 Move an Admit Term after Matriculation
- 9.2 Batch Process Admissions Applications
- Maintaining the Fluid Applicant SS Setup Configuration
- 9.2 Batch Update Program Action/Reason with External File
- Reporting Fraudulent Applications/Accounts to SBCTC
- Reporting Verified Students to SBCTC
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Managing Prospect Records 13
- 9.2 Adding a Recruiter Record
- 9.2 Assigning Recruiters to a Group of Prospects
- 9.2 Creating Prospect Record
- 9.2 Creating Prospect Records Online
- 9.2 Entering Academic Interests
- 9.2 Entering Education Data
- 9.2 Entering General Materials
- Entering Test Results
- 9.2 Linking Supporting Items to an Application
- 9.2 Viewing a Summary of Prospects Assigned to a Recruiter
- 9.2 Viewing a Summary of Prospects Information
- 9.2 View a Summary of Recruiters Assigned to an Applicant
- 9.2 Viewing a Summary of Recruiters Assigned to a Prospect
Colors and button shapes may appear differently in QRGs compared to the live PeopleSoft environment, but functionality has not been affected by the PeopleTools 8.59 upgrade. Please refer to the Fundamentals section of the Reference Center for images of several current system pages.
QRGs are intended to provide a quick walk-through for college staff performing a business process in ctcLink and do not necessarily provide a comprehensive explanation of all possible scenarios. Updates to Reference Center materials are made continuously, so please check back frequently for the most current information.
Other Resources
Welcome to ctcLink (Start Here!)
- Intro to ctcLink
- Onboarding Training Materials and Applications
- Fundamentals
- Crosswalks & Glossaries
- ctcLink Service Desk/Ticketing System
Resources
- 25Live (Software)
- Commonly Used Reports and Processes
- Data Services
- Governance
- ctcLink Enhancement Requests
- Implementation Project Archived Materials
- Legacy Access
- Local Configuration Guides
- Megamation (Software)
- Navigation Paths
- PeopleSoft Security
- PMO - Project Information
- Testing (Current & Project Archive)
- Training Videos
9.2 Campus Solutions
- 9.2 CS - Academic Structure
- 9.2 CS - Academic Advisement
- 9.2 CS - Admissions
- CS Business Process Maps (Flow Charts)
- 9.2 CS - Campus Community
- CS - 3Cs: Comments, Communications and Checklists
- 9.2 CS - Continuing Education
- 9.2 CS Fundamentals
- 9.2 CS - Curriculum Management
- HighPoint Campus Experience (HCX)
- 9.2 CS - Student Records
- 9.2 CS - Campus Solutions Resources
9.2 Finance
- 9.2 FIN - Finance Fundamentals
- 9.2 FIN - Finance Navigation Resources
- 9.2 FIN - Accounts Payable
- 9.2 FIN - Accounts Receivable
- 9.2 FIN - Asset Management
- 9.2 FIN - Billing
- 9.2 FIN - Budget/Budgeting (Commitment Control)
- 9.2 FIN - Budget Security
- FIN - Delegations
- FIN - Expenses
- 9.2 FIN - General Ledger
- 9.2 FIN - Grants/Contracts
- FIN - Project Costing
- 9.2 FIN - Purchasing
- FIN - PBCS (Planning Budgeting Cloud Services)
- 9.2 FIN - Treasury - Cash Management
- 9.2 FIN - Finance Resources
- 9.2 FIN - Closing Periods and Years Procedures
- FIN Business Process Maps (Flow Charts)
9.2 Financial Aid
- 9.2 FA - Budgets
- 9.2 FA - Disbursement
- 9.2 FA - Financial Aid Business Process Guides
- 9.2 FA - Financial Aid Term
- 9.2 FA - ISIR Processing
- 9.2 FA - Loans
- 9.2 FA - Managing 3Cs
- 9.2 FA - Packaging and Awards
- 9.2 FA - SAP
- 9.2 FA - Service Indicators/User Edit Messages
- 9.2 FA - Student Access
- 9.2 FA - User Set Up
- 9.2 FA - Return to Title IV
- 9.2 FA - Viewing Financial Aid Pages
- 9.2 FA - Federal and State Reporting
- 9.2 FA - COD Reporting
- 9.2 FA - Reconciliation & Reporting
- 9.2 FA - Financial Aid Resources
9.2 Human Capital Management
- 9.2 HCM - Absence Management
- 9.2 HCM - Benefits
- 9.2 HCM - FWL (Faculty Workload)
- HCM Business Process Maps (Flow Charts)
- 9.2 HCM - HR Core
- 9.2 HCM - Payroll
- 9.2 HCM - TAM (Talent Acquisition Management)
- 9.2 HCM - Time & Labor
- 9.2 HCM - Human Capital Management Resources
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