9.2 Reporting Time Using a Timesheet

Purpose:  Use this document as a reference for reporting time using a timesheet in ctcLink.

Audience:  Elapsed Time and Punch Time Reporters.

You must have at least one of these local college managed security roles:

  • ZZ HCM Manager
  • ZZ PeopleSoft User
  • ZZ TL Process Time

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Use the Timesheet page to report time and task details for a day, week, or time period for either punch or elapsed time reporters. Also use this page to view all employees' time whether they need approval or not.  

Report Time Using a Timesheet

Report Time Using a Timesheet - Elapsed Time

Navigation:  HCM Employee Self Service > Time Reporting > Report Time > Timesheet

  1. The Timesheet page displays.  
  2. Change the date to the appropriate time period.
  3. Select the Refresh button to update the date.
  4. Navigate to prior or future timesheets by select the Previous Week and Next Week links.
  5. Enter the hours worked for each day in the Time Reporting section.
  6. Select the Time Reporting Code drop-down menu and select the appropriate TRC code.
  7. Use an additional line if using multiple TRC codes. Select the Add a Row (+) button to generate more lines.
  8. Select the Submit button when complete.
  9. The Employee Affirmation message page displays.  
  10. Select the OK button.
  11. The Timesheet Submit Confirmation pagelet displays.  
  12. Select the OK button.
  13. The Timesheet page displays.  
  14. Notice the Reported Hours field is updated with the saved time.
  15. Review the Time Reported Status section for various options to view time, absences, and exceptions.
  16. Note: Notice the additional TRC Code is included in the Reported Time Status section.
Report Time Using a Timesheet - Punch Time

Navigation:  HCM Employee Self Service > Time Reporting > Report Time > Timeshee

  1. The Timesheet page displays.  
  2. Change the date to the appropriate time period.
  3. Select the Refresh button to update the date.
  4. Navigate to prior or future timesheets by select the Previous Week and Next Week links.
  5. Enter the hours worked for each day in the Time Reporting section.
    • In the In field, enter the time arrived.
    • In the Lunch field, enter the lunch start time.
    • In the second In field, enter lunch end time.
    • In the Out field, enter the departure time.

Note: Enter the time in 24-hour standard time (Ex: In: 8:00 Lunch: 12:00 In: 13:00 Out: 17:00) to reduce errors. However, if using regular time; enter AM and PM behind the entry. (Ex. In: 8:00AM Lunch: 12:00PM In: 1:00PM Out: 5:00PM  no spaces between the number and AM/PM.)

  1. Select the Time Reporting Code drop-down menu and select the appropriate TRC code.
  2. Note: Select the Save for Later button to calculate hours before submitting them, or to just save the time just entered.
  3. Select the Submit button when complete.
  4. The Employee Affirmation message pagelet displays.  
  5. Select the OK button to certify that time reported is true and accurate.
  6. The Timesheet Submit Confirmation page displays.  
  7. Select the OK button to submit confirmation.
  8. The Timesheet page displays.
  9. The Reported Hours field is updated with the saved time.
  10. Review the Time Reported Status section for various options to view summary time, absences, and exceptions.
View By Day

Use the View By Day setting for the following circumstances:

  • When an employee is enrolled in Time and Labor in mid-period of the calendar OR the workgroup is changed.
  • At times the appropriate Time Reporting code is not available for the selected timesheet's View by Calendar period option.
  • To view the appropriate time reporting code, change the View By drop-down to "Day".

Navigation:  HCM Employee Self Service > Time Reporting > Report Time > Timesheet

  1. The Timesheet page displays.
  2. Select the View By drop-down menu in the Select Another Timesheet section and select Day.
  3. Enter the Date.
  4. Select the green Refresh icon next to the date.
  5. Scroll through the days and select appropriate TRC from the drop-down menu.
  6. Enter time.

The process for reporting time using a timesheet is now complete.

1 Comments

Veronica Villarreal

Hello. How do you adjust a time entry that's wrong after you have submitted your time for that day or week? Thank you.

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