9.2 Maintaining Receipt Chartfields
Purpose: Use this document as a reference for maintaining receipt chartfields in ctcLink.
Audience: Purchasing staff.
You must have at least one of these local college managed security roles:
- ZZ Receipt Processing
You must also set these User Preference Definitions:
If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.
Maintaining Receipt Chartfields
Navigation: Purchasing > Receipts > Maintain Chartfields
- The Receipt Chartfields search page displays.
- Enter Business Unit.
- Enter Search Criteria to identify your receipt.
- Select Search.
- The Maintain Chartfields page displays. Use it to modify ChartField values for receipt distribution lines.
- Select the Item ID Description link.
- The Item Description window displays.
- The item description link is composed of the first 30 characters of the item's description in the Transaction Item Description text box on the Item Description page.
- Select OK.
- The Item Description window disappears.
- The Supplier Receipt Qty and Supplier Accept Qty fields display the received and accepted quantities expressed in the supplier UOM.
- You can modify any ChartField value. For example, enter the desired information into the State Purpose field.
- Select Save.
- Process complete.
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