9.2 Maintaining Receipt Chartfields
Purpose: Use this document as a reference for maintaining receipt chartfields in ctcLink.
Audience: Purchasing staff.
You must have at least one of these local college managed security roles:
- ZZ Receipt Processing
You must also set these User Preference Definitions:
If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.
Maintaining Receipt Chartfields
Navigation: Purchasing > Receipts > Maintain Chartfields
- The Receipt Chartfields search page displays.
- Enter Business Unit.
- Enter Search Criteria to identify your receipt.
- Select Search.
![Receipt Chartfields search page](https://media.screensteps.com/image_assets/assets/002/393/698/original/0c358188-b6cc-4db5-8a85-3d0956df795d.png)
- The Maintain Chartfields page displays. Use it to modify ChartField values for receipt distribution lines.
- Select the Item ID Description link.
![Maintain Chartfields page](https://media.screensteps.com/image_assets/assets/002/393/692/original/e86e9a9b-d644-4d63-8eb4-6e666c435b72.png)
- The Item Description window displays.
- The item description link is composed of the first 30 characters of the item's description in the Transaction Item Description text box on the Item Description page.
- Select OK.
![Item Description window](https://media.screensteps.com/image_assets/assets/002/393/696/original/55b5b5a0-d318-40ef-b74b-767fee66deca.png)
- The Item Description window disappears.
- The Supplier Receipt Qty and Supplier Accept Qty fields display the received and accepted quantities expressed in the supplier UOM.
- You can modify any ChartField value. For example, enter the desired information into the State Purpose field.
- Select Save.
![Maintain Chartfields page](https://media.screensteps.com/image_assets/assets/002/393/694/original/79c31ab4-a478-4303-b4a7-0125794a8eaa.png)
- Process complete.
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