9.2 Maintaining Receipt Chartfields

Purpose:  Use this document as a reference for maintaining receipt chartfields in ctcLink.

Audience:  Purchasing staff.

You must have at least one of these local college managed security roles:

  • ZZ Receipt Processing

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Maintaining Receipt Chartfields

Navigation: Purchasing > Receipts > Maintain Chartfields

  1. The Receipt Chartfields search page displays.
  2. Enter Business Unit.
  3. Enter Search Criteria to identify your receipt.
  4. Select Search.
Receipt Chartfields search page
  1. The Maintain Chartfields page displays.  Use it to modify ChartField values for receipt distribution lines.
  2. Select the Item ID Description link.
Maintain Chartfields page
  1. The Item Description window displays.
  2. The item description link is composed of the first 30 characters of the item's description in the Transaction Item Description text box on the Item Description page.
  3. Select OK.
Item Description window
  1. The Item Description window disappears.
  2. The Supplier Receipt Qty and Supplier Accept Qty fields display the received and accepted quantities expressed in the supplier UOM.
  3. You can modify any ChartField value.  For example, enter the desired information into the State Purpose field.
  4. Select Save.
Maintain Chartfields page
  1. Process complete.


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