Review Purchase Order Information

Purpose:  Use this document as a reference for reviewing Purchase Order Information in ctcLink.

Audience:  Purchasing and departmental staff

You must have at least one of these local college managed security roles:

  • ZD Accounts Payable Inquiry
  • ZD Purchasing Inquiry
  • ZZ Purchase Order Processing

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Review Purchase Order Information

Navigation: Purchasing > Purchase Orders > Review PO Information > Purchase Orders

  1. The Purchase Order Inquiry search page displays.
  2. Enter Business Unit. Optional to enter additional Search Criteria to identify your purchase order.
  3. Select Search.
  4. The Purchase Order Inquiry page displays.
  5. Review details under the Header section.
  6. Select the Header Details link.
  7. The PO Header Details window displays.  Review it.
  8. Select Return located at the bottom left corner.
  9. The PO Header Details window disappears.
  10. In the Lines section, review the details. Scroll over to the right of the page to select the Schedule icon.
  11. The Schedules page displays. Review the line details. Scroll over to the right to select the Distribution icon.
  12. The Distributions for Schedule 1 window displays. Review the Chartfields, Details/Tax, Asset Information, Req Details, and Budget Information tab information.
  13. Select the Return button to return to prior page or close out the window.
  1. Process complete.

Video Tutorial

The video below demonstrates the process actions described in steps listed above.  There is no audio included with this video.  Select the play button to start the video.

Video Tutorial via Panopto

View the link to Review Purchase Order Information.  This link will open in a new tab/window.


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