9.2 Using Worksheet Actions

Purpose:  Utilize worksheet actions to apply payments using ctcLink.

Audience:  Accounts Receivable staff.

You must have at least one of these local college managed security roles:

  • ZZ AR Apply Payments

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Applying payments is a process of matching payments received from customers with open items.  You can apply payments using payment worksheets, express deposit, and the Payment Predictor.

Use the worksheet action procedure to apply payments to an item on a payment worksheet and also to select posting action for this payment.

Using Worksheet Actions

Navigation:  NavBar > Navigator > Accounts Receivable > Payments > Apply Payments > Finalize Worksheet

  1. The Finalize Payment Worksheet page displays.
  2. Enter Deposit Unit.
  3. Enter Deposit ID.
  4. Enter Payment Sequence.
  5. Select Search.
Finalize Payment Worksheet search page
  1. The Payment Worksheet Action page displays.  Use it to delete a worksheet or a payment group and to select the posting option for the payment.
  2. Select the Action list under the Posting Action section.  Enter the desired information into the Action field.  Available choices:
    • Batch Priority
    • Batch Standard
    • Do Not Post
    • Post Now
    • Post Now to GL
  3. Select OK.
  4. The system saves your work after you select the OK button on the Payment Worksheet Action page.
Payment Worksheet Action page
  1. Process complete.


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