Running the Aging Summary By Unit Report

Purpose:  Use this document as a resource for running the Aging Summary Report by the Business Unit in ctcLink.  

Audience:  Accounts Receivable staff

You must have at least one of these local college managed security roles:

  • ZZ AR Reports

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Use the Aging Summary by Unit report to see aged open balances for every customer in a business unit in either the base currency or the entry currency of the unit.

The Aging process:

  • Updates summary aging information that appears on various inquiry pages. Management and collection departments rely on aging to identify delinquent accounts and to assess possible issues with cash flow.
  • Updates the Due and High Due history IDs.
  • Automatically processes all customers in all business units specified on the aging request.

Running the Aging Summary By Unit Report

Navigation: Accounts Receivable > Receivables Analysis > Aging > Aging Summary by Unit Rpt

  1. On the Aging Summary by Unit Report search page displays.
  2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button. 
    • NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA020_AGING_SUMMARY_BY_UNIT (College, Process).
  3. On the Aging Summary by Unit page displays.
  4. In the Report Parameters section, select or enter the following;
    1. The As of Date detaults to = current date. Optional to enter or select a different date.
    2. The SETID defaults to = "WACTC" for SBCTC HQ.
    3. Select Aging ID = "STD" for Standard.
    4. Select Rate Type = "CRRNT" for Current Rate.
    5. The Display Options defaults to = Include All. Note: additional exclude customer(s) options are available.
  5. In the System Activity section, enter or select the Business Unit.
  6. Select Run. The Process Scheduler Request page will display. Select OK. Please refer to the Process Schedule Request steps for further instructions.
Aging Summary By Unit page
  1. When the process name AR30004 has a Run Status = Success and Distribution Status = Posted, navigate to view the report within the Report Manager. Please refer to the Report Manager steps for further instructions. Example of Report ID: AR30004 Aging Summary by Business Unit report is below.
Aging Summary By Business Unit Report
  1. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial Via Panopto

View the external link to Running the Aging Summary By Unit Report. This link will open in a new tab/window.


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