Viewing Item Accounting Entries

Purpose: ctcLink Receivables enables you to view detailed information on accounting entries for each activity against an item.

Audience:  Accounts Receivable Staff.

You must have at least one of these local college managed security roles:

  • ZC AR Customer Maintenance
  • ZZ AR Customer Maintenance

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Viewing Item Accounting Entries

Navigation: Accounts Receivable > Customer Accounts > Item Information > View/Update Item Details

Please note that not all search steps are mandatory.  As long as the Business Unit and one other field is chosen, you can initiate your search.  However, the more information you have, the better your search results will be.

  1. The View/Update Item Details search page displays.
  2. Select Business Unit.
  3. Select Customer ID.  
  4. Select Item ID. 
  5. Select Search.
Detail 1 Tab
  1. The Detail 1 page displays.  Use it to:
    1. Change discount, payment, and draft options for an item.
    2. Put an item in dispute or collections.
    3. Mark an item as a deduction.
    4. Assign item owners.
    5. Set the revaluation flag and make an item available for accounts receivable and accounts payable netting.
  2. Select Item Accounting Entries tab.
Detail 1 tab
Item Accounting Entries Tab
  1. The Item Accounting Entries page displays.  Use it to:
    1. View the accounting entries for each item activity.
    2. The Item Activity scroll area displays all of the accounting entries for each activity for the item. 
    3. The Entry Type field identifies the type of activity. 
    4. The Accounting Lines grid displays the ChartField values for each line.
    5. Use the Accounting Information tab to view item accounting entry information.
    6. Select the Line Information tab.
  2. The Line Information section displays.  Use it to view brief descriptions about the item accounting entries.
  3. Select the Document tab.
  4. The Document section displays.  Use it to view document sequencing information.
  5. Select the Journal Reference Information tab.
  6. The Journal Reference Information section displays.  Use it to view item accounting entry information.
Item Accounting Entries Tab

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial via Panopto

View the external link to Viewing Item Accounting Entries. This link will open in a new tab/window.

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