9.2 Entering Detail Reference Information

Purpose:  Use ctcLink to enter detail reference information.

Audience:  Accounts Receivable staff.

ctcLink enables you to enter detail reference information for open items and specify the payment amount and some of the available entry types for processing these open items.

You must have at least one of these local college managed security roles:

  • ZZ AR Apply Payments

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Entering Detail Reference Information

Navigation:  NavBar > Navigator > Accounts Receivable > Payments > Online Payments > Regular Deposit

  1. The Regular Deposit search page displays.  It defaults to the Find an Existing Value tab.
  2. Select a Deposit Unit.
  3. Enter your Deposit ID.
  4. Select Search.
Regular Deposit Find an Existing Value page
  1. The Totals page displays.  Use it to enter information and control totals for a new deposit, or delete a deposit.

The Totals page is unavailable if the deposit has been reconciled with a bank statement. 

  1. Select the Payments tab.
Totals page
  1. The Payments page displays.  Use it to enter payments and list customer IDs or payment references.
  2. Select the Detail References link.
Payments page
  1. The Detail Reference Information displays.  Use it to:
    • create deductions,
    • pay or write off all or part of an item,
    • or create on-account or prepayments.
  2. This page is like a worksheet and enables you to list the items to which you can apply payments and enter the appropriate entry types.  Options are:
    • Use the Item ID field to enter an invoice or sequence number.
    • Use the Unit field to enter the desired information.
    • Use the Customer field to enter the desired information.  
    • Select Get Pay Amounts.  Enter the desired information into the Pay Amt field.
    • Select the Type field to enter the desired information.
  3. Select OK.
Detail Reference Information page
  1. The Detail Reference Information page disappears.  The Payments page displays.
  2. Select Save.
Payments page
  1. Process complete.


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