9.2 Spending Account Calculation Process

Purpose:  Use this document to run the spending account calculation process within ctcLink.

Audience:  Payroll Specialist.

You must have at least one of these local college managed security roles:

  • ZZ Payroll Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Spending Account Calculation

Navigation:  NavBar > Navigator > Payroll for North America > CTC Custom > CTC Processes > Spending Account Calculation 

  1. The Spending Account Calculation search page displays.
  2. Enter an existing Run Control ID on the Find an Existing Value tab, or select the Add a New Value tab to create a new Run Control ID.
  3. Select the Search or Add button, depending on the tab chosen.
Spending Account Calculation search page
  1. The Spending Account Calculation page displays.
  2. The Run Control ID displays based on the initial input.
  3. As of February 2023, the Process Request Parameters for this process is by Pay Run ID only.
    NOTE: This process is no longer run by Company and Pay Period End Date.
    Enter or select the Pay Run ID.
  4. Click the Run button.
Spending Account Calculation page with Pay Run ID field and Run button highlighted.
  1. The Process Scheduler Request page displays.
  2. If the Server Name field is empty, enter or select PSUNX.
    Be sure the Select check box for the process is turned on.
  3. Select the OK button.
Process Scheduler Request page
  1. The Spending Account Calculation page displays.
  2. Make note of the Process Instance number, and click the Process Monitor link.
Process Monitor link and Process Instance Number
  1. The Process Monitor page displays.
  2. From the Process List tab, select the Refresh button until the Run Status field is Success and the Distribution Status field is Posted.
  3. Click the Details link.
Process Monitor page highlighting Run Status and Distribution Status as Success and Posted with Detail link highlighted also.
  1. The Process Detail page displays.
  2. Click the View Log/Trace link.
Process Detail page with View Log/Trace link highlighted.
  1. The View Log/Trace page displays.
  2. The log files are in the File List section of the page.
    Click the SPENDING_ACCOUNT_CALC_ProcessInstanceNumber.log link.
  3. Be sure to look at both logs for information.
View Log/Trace page with log files in the File List section of the page.
  1. A new window will open for each .log link.
  2. Research and resolve any messages displayed in log.
  3. Close the tab to close the file.
Example of the Process/Interface log file for the Spending Account Calculation process.

The process to run the spending account calculation is now complete.

End of procedure.


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