9.2 Enter Inspection Information

Purpose:  Use this document to inspect receipts in ctcLink.

Audience:  Purchasing staff.

You must have at least one of these local college managed security roles:

  • ZZ Receipt Processing

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Enter Inspection Information

Navigation:  NavBar > Navigator > Purchasing > Receipts > Inspect Receipts

  1. On the Select Receipt search page, enter Receipt Unit and Receipt ID OR enter PO Unit and ID.
  2. Ensure Ship To is blank.
  3. Ensure Inspection Status is blank.
  4. Select Search.  The Retrieved Rows section will display at the bottom of the page.  
Select Receipt search page
  1. In the Retrieved Rows section, select a row by checking the Sel box.  
  2. Select OK.  The Inspect Receipts page will display.
Select Receipt page with Retrieved Rows section
  1. Use the Inspect Receipts page to put receipt line items through the inspection process.
  2. Select the Description link to enter and view descriptions for a specific item.  The Item Description page will display.
Inspect Receipts page
  1. Select Return to close the Item Description page.
Item Description page
  1. Select the View Detail link to view details about the item at the receipt line level.   The View Detail page will display.
Inspect Receipts page
  1. Select Return to close the Line Details page.
Line Details page
  1. On the Inspect Receipts page, select the Inspect Instructions link to view inspection instructions associated with the item on the receipt line and enter batch sequence, run time, and inspect ID information.
Inspect Receipts page
  1. On the Inspect Instructions page, you define inspection routing instructions at the item level. This inspection instruction information is captured upon receipt and can be modified or overridden at the time of inspection.
  2. The Batch Seq field designates when in the inspection routing sequence this inspection occurs. This field is set to 1 by default for the first inspection operation defined, and it increments with each subsequent operation added for the inspection routing.
  3. Use the Time Type field to select the type of inspection on which the runtime is based. Values are:
    • Per Batch: Designates that the inspection operation should be performed on a batch of items, perhaps on a representative sample from an entire shipment.
    • Per Unit: Designates that the inspection operation should be performed on single items.
  4. Select OK to close the Inspect Instructions page.
Inspect Instructions
  1. On the Inspect Instructions page, enter the Insp Qty.
  2. The Status of the inspection process is "Complete".   Valid values for Status are "Complete" and "Incomplete".
  3. Select Save.
Inspect Receipts page
  1. Process complete.


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