ctcLink Reference Center9.2 Self Service9.2 Employee Self ServiceEmployee Self-Service9.2 ESS Reporting Time Using Enter Time Tile (Multiple Jobs with Same Descriptions)

9.2 ESS Reporting Time Using Enter Time Tile (Multiple Jobs with Same Descriptions)

Purpose: Use this document as a reference for entering time for employees in ctcLink.

Audience:  Employees.

Enter Punch Time

Navigation: Employee Self Service (Homepage) > Time (tile)

ESS and Time tile homepage
  1. The Time homepage displays.
  2. Select the Enter Time tile.
Enter Time tile selection
  1. The Enter Time page displays.
  2. Select the Job Tile.
Enter Time page - selecting Job Title
  1. At the top of the page, the system displays the Employee Record Number, Supervisor Name and Hourly Rate for the Job record.
    If the employee wants to report time in another Job, select the Job Tile from the dropdown and select the correct job. The system will display the updated Record Number, Hourly Rate and Supervisor Name.
Enter Time page - selecting second Job Title
  1. Select the Time Reporting Code (TRC) from the drop-down on the right.
  2. Enter the following:
    • In: time that the employee started work for the day.
    • Lunch: time that the employee left for their meal.
    • In (from Lunch): time that the employee returned to work.
    • Out: time that the employee finished work for the day.
  3. If no meal is taken, enter the following:
    • In: time the employee started work for the day.
    • Out: time the employee finished work for the day.
  4. Time is assumed to be 24hr time if no AM or PM entry is indicated.
    • For example, 8:00 AM can be entered as either 8 or 8AM in the timesheet.
    • For example, 2:00 PM can be entered as either 14 or 2PM in the timesheet (i.e. if 2 is entered without the PM then the system will assume that means 2 AM).
  5. Select Submit.
Enter time page, highlight Submit button
  1. Time will be processed periodically and sent to the employee’s manager for approval (if it is a TRC that needs approval).
  2. If an additional TRC was worked in that day:
    • Select the (+) on the right-hand side of the screen to add a row.
    • Select the new TRC from the drop-down menu on the right.
    • Enter the hours worked on the new TRC.
    • Select Submit and OK.
  3. If time needs to be changed:
    • Enter a new hour range on the day that needs to be altered.
    • Select Submit and OK.
  4. If a TRC needs to be removed from the timesheet:
    • Select the (-) on the right-hand side of the screen to remove a row from the day.
    • The system will prompt a question, select either Yes Delete or No Do Not Delete.
    • If Yes Delete was chosen and the employee wishes to finalize their choice, select Submit and OK.
  5. If a Comment is needed select the comment box below the day in which a comment is needed, type in text, and select Add Comment.
    • Comments, once entered, cannot be altered or removed. Additionally, all comments recorded by employees are considered discoverable.

NOTE: Time is processed periodically, but at minimum overnight. Time entered may not be visible to the employee or manager in other screens until the overnight processing has occurred.

Enter Time page, example of changed hours
  1. The process to enter time for hourly employees is now complete.
  2. End of procedure.


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