View, Cancel and Resubmit Absence Request through View Requests Tile

Purpose: Use this document as a reference to view an absence request, then cancel and resubmit that Absence Request using a same day included in the original request. In other words, if a request was made and and later needs to be changed, such as extending both ends of the absence or changing the number of hours for the same days, you cannot Cancel the request and then submit a new absence request through the Manage Absence tile. Now it can all be done through the View Requests tile.

NOTE: If you are wanting to cancel a request and then create a new request, without using any part of the original dates, you have the option of using the Cancel Absences tile for the existing request and use the Manage Absences tile for the new request.

Audience:  Employees

View and Cancel the Absence Request

  1. On the HCM Employee Self Service page, select the Time tile, then select the View Requests tile.  
  2. On the View Requests page, select in the row for the date of request you choose to cancel.
  3. On the Absence Details page, select the Cancel Absence button.
  4. A Cancel Absence pop-up window displays with a text box for you to enter Comments for why you are canceling the request.
  5. Select the Cancel Absence button to close the window. When you see a confirmation message, select the Yes button.
    A message "Absence Request Canceled Successfully" displays. Select the OK button. Select the (X) to close the window.
Absence Details page with request status pointed out and Cancel Absence button highlighted.

Re-Submitting an Absence Request Using the Same Day

  1. Select the Return to View Requests link on the Absence Details page.
  2. On the View Requests page, notice in the row for the date of the request you just canceled, the status is updated to Canceled.
  3. Select the Canceled Absence Request row that you wish to re-submit (for the same day).
View Requests page
  1. The Manage Absences - Create a New Request page displays. Notice the status is Canceled.
  2. Make the changes necessary to the revised request, such as the Start Date and End Date (which is to include at least one of the days previously used), next, select the Absence Name from the drop-down menu and then select the Apply Absence button.
  3. Enter the Reason for the absence from the drop-down menu list.
  4. If Partial Days are to be used, specify from the lookup and the Duration will be calculated for you.
  5. Enter the Comments for the absence.
  6. In this example, the revised request is for the same dates as the original request. However, now the Partial Days field has been applied with only 3 hours being taken on the first day and the resulting Duration going from 16.00 to 11.00 hours.
Manage Absences - Create a new Request page with fields and submit button highlighted.
  1. After making changes to the request, select the Submit button. Select Yes to the confirmation request. The Canceled status changes to Submitted in the top tiles listing the 3 most recent requests.
Manage Absences page after request is submitted. Request with status of Submitted highlighted.

The process to view an absence request, cancel that request and then resubmit the request using the View Request tile is complete.

Video Tutorial

The video below demonstrates the process actions described in steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial via Panopto

View the link to Cancel Absence Request & Re-Submit Request. This link will open in a new tab/window.

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