ESS Manage Personal Information (Fluid)

Purpose: Use the Personal Details tile to view and update personal information such as addresses, phone numbers, and emergency contacts in ctcLink.  

Audience: All Faculty and Staff

The HCM Self Service page provides access to a variety of information that can be viewed or edited.  Information includes:

  • Onboarding Activities
  • Careers
  • Time Reporting
  • Payroll Self Service
  • Personal Details
  • Benefit Details

View the following Employee Self-Service QRGs for additional information.

Reporting Time

Requesting an Absence

Requesting Overtime

Manage Personal Information

Navigation:  HCM Employee Self Service > Personal Details (tile)

Once the Personal Details tile is selected, all options are available on the left side of the screen.

  1. Addresses is the default page view.
  2. Select the arrow to edit/correct either the Home Address or the Mailing Address. (Scroll image below to view arrow for editing).
  3. Alternatively, if no data exists to review, a button will display to Add Mailing Address.
Employee Self Service Left Navigation

The process to update the Addresses section is now complete.

Contact Details
  1. Select Contact Details from the left navigation panel.
  2. Select arrow to the right of phone number, email address or instant message to edit.
  3. If no information exists, you can select the Add button (+)to enter information.
Contact details page

The process to update Contact Details is now complete.

  1. Select Name from the left navigation panel. (Scroll image below to the right to view arrow for editing).
  2. Select the edit arrow at the right side of listed name.
Name section
  1. The Name pagelet displays.  On the page make any needed edits.
  2. Select Add Attachment button if attachments are needed.  
  3. Select Cancel button if you wish to close without saving.
  4. Consult the local HR department on additional information needed to process a name change.
  5. Select the Save button.
Edit Name window

The process to update the Name section is now complete.

Ethnic Groups
  1. Select Ethnic Groups from the left navigation panel.
  2. Edit by selecting arrow on the right of the area to edit or add groups by selecting the plus sign at top of screen [+] sign.
Ethnic Groups section
  1. The Ethnic Group pagelet displays.  On the pagelet, Add/Edit Ethnic Group by using the magnifying glass icon for choices.
  2. Select the Delete button to remove existing Ethnic Group.
  3. Select the Save button.

The process to update Ethnic Groups is now complete.

Emergency Contacts
  1. Select Emergency Contacts from left navigation panel.
  2. Select arrow to the right of the screen for areas to edit.
Emergency Contacts page
  1. The Emergency Contact pagelet displays. On this page, edit fields as needed.
  2. Select the Save button.

The process to update Emergency Contacts is now complete.

  1. Select Disability from the left side navigation panel.
  2. The Voluntary Self-Identification of Disability page displays.  Review and complete the form as needed.
  3. Select the Submit button.
Disability form

The process to update the Disability status is now complete.

Veteran Status
  1. Select Veteran Status from the left side navigation panel.
  2. The Veteran Status page displays.  On this page, complete the Self Identification section.
Veteran Status page
  1. Scroll down to review the Reasonable Accommodation Notice.
  2. Select the Submit button.

The process to update personal information is now complete.

Video Tutorial

The video below demonstrates the process actions described in steps listed above.  There is no audio included with this video.  Select the play button to start the video.

Video Tutorial via Panopto

View the external link to ESS Manage Personal Information.  This link will open in a new tab/window.


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