9.2 Force Reconciliation Exception (Optional)

Purpose:  Use this document as a reference for forcing a banking transaction to reconcile in ctcLink.

Audience:  Cash Management staff.

You must have at least one of these local college managed security roles:

  • ZD Treasury Inquiry
  • ZZ Treasury Bank Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Force Reconciliation Exception

Navigation: Banking > Analyze Exceptions > Auto Reconciliation Exceptions

OR

Select the Exceptions button on the Automatic Reconciliation page (see QRG Run Automatic Reconciliation  Method 1).

  1. The Automatic Reconciliation Exceptions page displays.
  2. Based on your security setup, it defaults your bank details or select your Bank ID and Account number.
  3. Enter Statement ID or enter From Date and Thru Date.
  4. Select Search.
  5. Select the transaction, which you want to Force Reconcile.
  6. Select the Reconcile button.
Automatic Reconciliation Exceptions
  1. You will get warning message. Select OK to continue.
Warning message window
  1. The transition is now force reconciled. You can review the statement to check whether your transaction is reconciled or not. In addition, there is external transaction is created for you.

Note: For the system to force a transaction to reconcile, the transaction must match the following criteria. If the transaction does not match these criteria, the Force Reconciliation option is unavailable.

  • The Statement Activity Type should have setup with accounting template and Allow Force Reconciliation option.
  • The bank statement transaction must have a valid statement activity type.
  1. In addition, when forcing transaction pairs of unlike amounts to reconcile, the system automatically generates a balancing transaction. For example, if the bank statement amount is $100 and the system transaction amount is $99.99, then the system creates a balancing transaction, which results in a credit in the amount of $0.01. This credit is recorded in the table that is specified in the associated Statement Activity Type definition. If the system transaction is of a greater amount than the bank statement amount, then the system creates a debit and records it to the appropriate table. Using the preceding example, if the bank statement amount is $100 and the system transaction is $100.01, then the balancing transaction is a debit of $0.01.
  2. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

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Video Tutorial Via Panopto

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