9.2 Automatic Setup for Processing ACH/EFT Payment Dispatches

Purpose: Use this document as a reference for automatic dispatching payment files to the bank in ctcLink.

Audience: Cash Management staff

You must have at least one of these local college managed security roles:

  • ZZ Treasury Bank Processing
  • ZZ Treasury Maintenance
  • ZZ Treasury Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation: Financial Gateway > Process Payments > Schedule Payment Dispatch 

  1. The Schedule Payment Dispatch search page displays.
  2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button. 
    • NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA010_SCHD_PMT_DISPATCH (College, Process).
  3. On the Schedule Payment Dispatch page, enter the appropriate parameters:
    • Business Unit: Enter or Select your Business Unit
    • System Source: Select Payment source
    • Business Unit: Enter or Select your Business Unit
    • System Source: Select Payment source
      • Note: If you leave System Source blank, the process considers you want to process the payment from all payment sources.
    • Bank SetID: Enter or Select Bank SetID as WACTC
    • Bank Code / Bank Account: enter or select your Bank Code and Bank Account.
      • Note: If you want to run for a particular layout, select Payment Method as ACH and Layout as whatever you want.
    • Date Options: Select Date Type as Specific Dates and provide correct payment date range in From Date and To Date field.
    • Process Option: Select Payment checkbox
  4. Select the Save button to save the Run Control page. You can reuse the same Run Control.
  5. Select the Run button.
Schedule Payment Dispatch Parameters
  1. Select the Process Monitor link. Please refer to the Process Schedule Request steps for further instructions.
  2. Once Run status says Success, select the Details link to check the Message Log. You will see a message that confirms the file is created and total number of payments processed in the file.  
Process Moniter page
Message Log page
  1. Process Complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

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Video Tutorial Via Panopto

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