9.2 Create EFT Request

Purpose:  Use this document as a reference for creating an EFT request in ctcLink.

Audience:  Settlement Manager, GL Accountant.

You use EFT Request to transfer funds from your organization’s bank to an external third party.

You use Bank Account Transfers to transfer money between banks that are on your organization’s general ledger.

You must have at least one of these local college managed security roles:

  • ZZ Treasury Maintenance

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Create EFT Request

Navigation: Cash Management > Fees and Transfers > EFT Request

  1. The EFT Request search page displays.  It defaults to the Find an Existing Value page.  In this example, we'll create a new request.
  2. Select Add a New Value.
  3. If it did not default, enter or select the business unit in the Business Unit field.
  4. Allow EFT Request ID to default to 'NEXT', unless you have a compelling reason to do otherwise.
  5. Select Add.
EFT Request Add a New Value tab
  1. The Origin tab displays.  Use it to complete the EFT request information. Here you can use Template ID or leave Template ID blank.
  2. Method 1: Using Template ID
    1. Select a Template ID to automatically populate the transfer information.
    2. Note:If you used a Template ID on the Origin tab, the appropriate information has already been filled in the Destination tab and Beneficiary Address tab and the Get Settlement Instruction button will not be available.
    3. Enter the Business Date on which the funds transfer is to occur.
    4. In the Destination tab, select the Addenda link to add any addenda details.
    5. Select the Save button.
Origin tab
  1. Method 2: Without Template ID
    1. Enter the desired information into the Description field.
    2. Enter or Select Bank Code and Bank Account.
    3. Select Payment Method.
    4. Enter Amount here or you can change the Amount when you actually create transfer request.
    5. Enter the Business Date on which the funds transfer is to occur.
    6. Enter the desired information into the Accounting Template field.
    7. For transfers of an EFT Transfer class, use the Accounting Template field to specify from which accounting template to generate accounting entries.
Origin tab
  1. Select the Destination tab. Use the Destination page to create the funds transfer destination template. The fields on this page contain relevant information about the account to which you are transferring funds.
  2. You can select the Get Settlement Instructions button to select settlement instructions and automatically populate fields.
  3. Enter the desired information into the Bank Name and Branch Name field.
  4. Select Bank ID Qualifier.
  5. Enter the desired information into the Bank ID and Account #.
  6. Select Acct Type.
  7. Select the Addenda link to add any addenda details.
Destination tab
  1. The Addenda window displays.
  2. Enter up to 4 lines of details.
  3. Select OK.
Addenda window
  1. The Addenda window disappears.
  2. Select the Beneficiary Address tab.
Destination tab
  1. The Beneficiary Address tab displays.
  2. Use this page to set up address information for the recipient of the funds transfer.
  3. Select Save.
Beneficiary Address tab
  1. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.


Video Tutorial Via Panopto

View the external link to Create EFT Request. This link will open in a new tab/window.