CF.007.4 Daily Cashiering
User Acceptance Test Overview
On a daily basis, colleges will be opening cashiering offices for that business day to collect and track transactions as students and organizations pay tuition, fees, and other charges. The majority of transactions process through this module will be student or organization related payments however there the ability to send general ledger information directly finance for non-student related transactions using departmental receipts. The cashiering module allows staff to void receipts and correct any errors that were made during the business day. At the end of the business day cashiers will balance transactions that were taking using delivered pages that summarize amount taken by register and tender. Staff will transmit the days transactions to finance system by generating cashiering entries once all registers are balanced, and then close the business office. The information below is intended to provide colleges guidance on performing a User Acceptance Test on the business process of performing cashiering transactions. The business process flow will guide users on how to open a cashiering office for the business day, collect receipts, balance transactions, generate cashier GL and close the cashiering office. Use the diagram, following the arrows to each step that must be executed. Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step. The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process. Once testing is complete for each box on the flow diagram, click the link in the Next Step (Tier 2) in the High Level UAT Framework section to access the next UAT Guide.
Business Process Flow Diagram(s)
Self-Paced Training Materials (Advanced Prep)
To prepare yourself in advance for the richest testing experience below are required Canvas Courses. Successful course completion is a prerequisite to participate in all UAT activities.
- CS:SF101 Cashiering
To register for these required courses visit the ctcLink Training Registration Page.
Instructor-Led Training Materials and Recordings
Below are a few presentations that contain topic discussions that pertain to activities and understanding of the daily activities that occur in a cashier's office.
- Cashiering/Pain Points Training Session (Links to an external site.) - November 4, 2020 (1 hour)
- AR Cashiering & CS/SF Cashiering (Links to an external site.) - November 4, 2020 (1 hour)
- Sf to GL (Links to an external site.) - November 12, 2020 (2 hours)
- ILT Work Session on Cashiering (Links to an external site.) - December 3, 2020 (2 hours)
Links to Quick Reference Guides - Steps in the Test Process
CF.007.4.1 Open Cashier Office
CF.007.4.2 Post a Student Payment
CF.007.4.3 Post a Department Receipt
CF.007.4.4 Post a Corporate Payment (Third Party)
CF.007.4.5 Post a Student Transaction (Quick Post)
CF.007.4.6 Void or Reverse Charge/Payment Transactions to Correct Errors
CF.007.4.7 Review Tender by Cashier or Register
CF.007.4.8 Generate Cashiering Entries
CF.007.4.9 Close Cashier Office
Minimum Test Case (Data) Scenarios
When testing the below activities, be sure to review the Customer/Corporate Account page after each test case.
- Post a student payment = qrg = http://ctclinkreferencecenter.ctclink.us/m/92555/l/927872-9-2-post-a-student-payment
- Post a Department Deposit = qrg = http://ctclinkreferencecenter.ctclink.us/m/92555/l/927874-9-2-post-a-departmental-receipt
- Post a Corporate payment (third party) = qrg = http://ctclinkreferencecenter.ctclink.us/m/92555/l/927878-9-2-post-a-corporate-payment-third-party
- Post a charge via Post Student Transaction = qrg = http://ctclinkreferencecenter.ctclink.us/m/92555/l/1009539-9-2-post-a-student-transaction-quick-post
Return to High Level (Tier 1) UAT Framework:
Next Step (Tier 2) in the High Level UAT Framework:
Links to User Acceptance Test 'How To' Information:
Security Matrix Mapping Information
The information below provides those completing the Security Matrix Mapping templates with the Menus, Pages and Role names needed to execute the User Acceptance Testing relevant to this UAT guide.
CF.007.4.1 Open Cashier Office:
MENU: Student Financials> Cashiering> Cash Management> Open Offices
ROLENAME: ZZ SF Head Cashier
CF.007.4.2 Post a Student Payment:
MENU: Student Financials> Charges and Payments> Post Student Transaction
ROLENAME: ZZ SF Charges and Payments
CF.007.4.3 Post a Department Receipt:
MENU: Student Financials> Cashiering> Collect Department Receipts
ROLENAME: ZZ SF Cashiering
CF.007.4.4 Post a Corporate Payment (Third Party):
MENU: Navigator > Student Financials > Cashiering > Post Corporate Payments
ROLENAME: ZZ SF Cashiering
CF.007.4.5 Post a Student Transaction (Quick Post):
MENU: Student Financials > Charges and Payments > Post Student Transaction
ROLENAME: ZZ SF Charges and Payments
CF.007.4.6 Void or Reverse Charge/Payment Transactions to Correct Errors:
MENU: Student Financials> Cashiering> Cash Management> Void Receipts-Cashier or Void Receipts-All
ROLENAME: ZZ SF Head Cashier
CF.007.4.7 Review Tender by Cashier or Register:
MENU: Student Financials> Cashiering> Balance by Business Day > Review Tender By Cashier
ROLENAME: ZZ SF Cashiering
CF.007.4.8 Generate Cashiering Entries:
MENU: Student Financials > GL Interface > Generate Cashiering Entries
ROLENAME: ZZ SF Accounting Entries
CF.007.4.9 Close Cashier Office:
MENU: Student Financials > Cashiering > Balance by Business Day > Review Tender By Cashier or Review Tender by Register
ROLENAME: ZZ SF Cashiering
MENU: Student Financials> GL Interface> Generate Cashiering Entries
ROLENAME: ZZ SF Accounting Entries
MENU: Reporting Tools > Query > Query Viewer (QCS_SF_DEPT_RECEIPTS_GL)
ROLENAME: ZD_DS_QRY_STUDENT_FINANCE and ZD_DS_QUERY_VIEWER
MENU: Student Financials > Cashiering > Cash Management > Close Offices
ROLENAME: ZZ SF Head Cashier
CF.007.4.10 Journal Generate Cashiering Transactions:
MENU: Student Financials > GL Interface > Generate Cashiering Entries
ROLENAME: ZZ SF GL Interface and ZZ SF Cashiering
CF.007.4.11 Reopen Cashier Office:
MENU: Student Financials > Cashiering > Cash Management > Reopen Offices
ROLENAME: ZZ SF Head Cashier
* All roles for Student Financials require SACR Security for Student Financials.
0 Comments
Add your comment