Submit Purchase Orders for Approval

Purpose:  Use this document as a reference for submitting purchase orders for approval using ctcLink.

Audience:  Finance and Buyer staff.

You must have at least one of these local college managed security roles:

  • ZD Accounts Payable Inquiry
  • ZD Purchasing Inquiry
  • ZZ Purchase Order Entry
  • ZZ Purchasing Approval

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Submit Purchase Orders for Approval

Navigation: Purchasing > Purchase Orders > Add/Update POs

  1. The Purchase Order search page displays. Select the Find an Existing Value tab.
  2. Enter the Business Unit.
  3. Use the Search Criteria to find an existing PO ID.
  4. Select the Search button.
  5. The Maintain Purchase Order page displays.
  6. Select the Submit For Approval icon containing the box with the green checkmark.
Submit PO for approval
  1. The PO Status will change from Open to Pending and the Submit for Approval button will go away.
  2. Select the View Approvals link to preview approval workflow.
  1. Process complete.

Video Tutorial

The video below demonstrates the process actions described in steps listed above.  There is no audio included with this video.  Select the play button to start the video.

Video Tutorial via Panopto

View the link to Submit Purchase Orders for Approval.  This link will open in a new tab/window.


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