Understanding Process Profile, Row and Primary Permission Lists in the User Profile

Purpose: Use this document as a reference for understanding how assigning Process Profile, Row level, and Primary permission list values are done. These values are set both automatically and by SBCTC staff directly.

Audience: Campus Solutions Local Security Administrators

Understanding Process Profile, Row and Primary Permission Lists in the User Profile

Process Profile, Row Level and Primary Permission List

Navigation: PeopleTools > Security > User Profiles > Distributed User Profiles

  1. The Distributed User Profile search page displays.
  2. Enter User ID.
  3. Select the Search button.
  4. The General tab displays.
  5. We will first update the Process Profile field in the Permission Lists section.

Process Profile Permission List

If a user is an instructor only assign the CTC_PT_PRCSPRFL_FACULTY Permission list; if the user is both an Instructor and Staff; or Staff only assign the CTC_PT_PRCSPRFL_STAFF Permission List.

CTC_PT_PRCSPRFL_FACULTY allows the user to launch a single instance of a Run Control ID process immediately.

CTC_PT_PRCSPRFL_STAFF allows the user to launch a single instance of a Run Control ID process immediately, and/or to schedule the process to run recurrently, e.g., weekly, monthly, daily et al.

  1. Click the Process Profile lookup icon.
  2. The Look Up Process Profile popup displays.
  3. Enter "CTC_PT_PRCS" in the Search by textbox, then click the Search button.
  4. The Search Results section of the popup populates.
  5. Click one of the following of two Process Profile Permission lists to assign to user based on their role at the college:
    1. CTC_PT_PRCSPRFL_STAFF
    2. CTC_PT_PRCSPRFL_FACULTY
  6. The updated Process Profile populates.
  7. Next we will repeat the lookup process to update/assign the Primary and Row Security fields in the Permission Lists section.

Assign Row Security and Primary Permission Lists

There are different types of Campus Solutions Row and Primary permission lists.  Here are a few, assuming an SSN of 123-45-6789 and a birth date of January 17, 2000.

Row and Primary Permission Lists Description
CTC_PT_MASK_NONE No Display SSN (*********) and DOB (01/17/2000)
CTC_PT_MASK_ALL No Display SSN (*********) nor DOB (**/**/****)
CTC_PT_MASK_PARTIAL No Display SSN (*********) and DOB (01/17)
CTC_PT_MASK_SSN Only displays DOB (01/17/2000), no display SSN (*********)
  1. Click the Primary field's lookup icon.
  2. The Look Up Primary popup displays.
  3. Enter "CTC_PT_MASK" in the textbox, then click the Search button.
  4. The Search Results section populates.
  5. Select the appropriate Permission List.
  6. The Primary field is updated.
  7. Click the Row Security lookup icon.
  8. The Look Up Row Security popup displays.
  9. Enter "CTC_PT_MASK" in the textbox, then click the Search button.
  10. The Search Results section populates.
  11. Select the appropriate Permission List.
  12. The Row Security field populates.
  13. Click the Save button to complete the process of understanding Process Profile, Row and Primary permission lists on the Distributed User Profiles page.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial via Panopto

View the external link to Understanding Process Profile, Row and Primary Permission Lists in the User Profile. This link will open in a new tab/window.

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