9.2 Marking a Journal for Unposting and Running the Post Process
Purpose: Use this document to mark a journal for unposting, then to run the post process in ctcLink
Audience: Finance
You must have at least one of these local college managed security roles:
- ZZ General Ledger Processing
You must also set these User Preference Definitions:
If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.
Marking a Journal for Unposting and Running the Post Process
Navigation: NavBar > Navigator > General Ledger > Journals > Process Journals > Mark Journals for Unposting
- The Mark Journals for Unposting search page displays.
- Enter Unit.
- Enter Ledger Group.
- Enter Year.
- Enter Period.
You can leave Journal ID blank or use a wildcard (%) value. You can also use % for the Unit and Source fields.
- Use the ChartField Search Criteria section to enter the names and values of the ChartFields that you know are included in the journals that you want to mark for unposting.
- Enter any additional search criteria to identify your journal(s).
- Select Search.
- A warning Message window displays, asking that you ensure that the unpost period for any related journals is also open; otherwise the related journals will not be posted.
- Select OK.
- The warning Message window disappears.
- The Select Journals to Unpost section populates.
You can select one or many journals to unpost within the Select Journals to Unpost section. You can also select the Select All or Deselect All buttons to manage the Process check boxes more efficiently when you have large numbers of journals returned in your search.
If the unpost period (transaction type UNP) is closed for the business unit, then the Process check box will not be available for selection.
- Select Save.
- Select Unpost Selected Journals.
- A warning Message window displays.
- Select OK.
- The warning Message window disappears.
- The Post Journals Request page displays.
- Confirm that the parameters are correct; if not, please correct them.
- Select Run. Please refer to the Process Scheduling QRG for instructions.
- Process complete.
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