9.2 Reporting Time Using a Timesheet
Purpose: Use this document as a reference for reporting time using a timesheet in ctcLink.
Audience: Elapsed Time and Punch Time Reporters.
Use the Timesheet page to report time and task details for a day, week, or time period for either punch or elapsed time reporters. Also use this page to view all employees' time whether they need approval or not.
Report Time Using a Timesheet
Navigation: NavBar > Navigator > Self Service > Time Reporting > Report Time > Timesheet
- The Timesheet page displays.
- Change the date to the appropriate time period.
- Select the Refresh button to update the date.
- Navigate to prior or future timesheets by select the Previous Week and Next Week links.
- Enter the hours worked for each day in the Time Reporting section.
- Select the Time Reporting Code drop-down menu and select the appropriate TRC code.
- Use an additional line if using multiple TRC codes. Select the Add a Row (+) button to generate more lines.
- Select the Submit button when complete.
- The Employee Affirmation message page displays.
- Select the OK button.
- The Timesheet Submit Confirmation pagelet displays.
- Select the OK button.
- The Timesheet page displays.
- Notice the Reported Hours field is updated with the saved time.
- Review the Time Reported Status section for various options to view time, absences, and exceptions.
- Note: Notice the additional TRC Code is included in the Reported Time Status section.
Navigation: NavBar > Navigator > Self Service > Time Reporting > Report Time > Timesheet
- The Timesheet page displays.
- Change the date to the appropriate time period.
- Select the Refresh button to update the date.
- Navigate to prior or future timesheets by select the Previous Week and Next Week links.
- Enter the hours worked for each day in the Time Reporting section.
- In the In field, enter the time arrived.
- In the Lunch field, enter the lunch start time.
- In the second In field, enter lunch end time.
- In the Out field, enter the departure time.
Note: Enter the time in 24-hour standard time (Ex: In: 8:00 Lunch: 12:00 In: 13:00 Out: 17:00) to reduce errors. However, if using regular time; enter AM and PM behind the entry. (Ex. In: 8:00AM Lunch: 12:00PM In: 1:00PM Out: 5:00PM no spaces between the number and AM/PM.)
- Select the Time Reporting Code drop-down menu and select the appropriate TRC code.
- Note: Select the Save for Later button to calculate hours before submitting them, or to just save the time just entered.
- Select the Submit button when complete.
- The Employee Affirmation message pagelet displays.
- Select the OK button to certify that time reported is true and accurate.
- The Timesheet Submit Confirmation page displays.
- Select the OK button to submit confirmation.
- The Timesheet page displays.
- The Reported Hours field is updated with the saved time.
- Review the Time Reported Status section for various options to view summary time, absences, and exceptions.
Use the View By Day setting for the following circumstances:
- When an employee is enrolled in Time and Labor in mid-period of the calendar OR the workgroup is changed.
- At times the appropriate Time Reporting code is not available for the selected timesheet's View by Calendar period option.
- To view the appropriate time reporting code, change the View By drop-down to "Day".
Navigation: NavBar > Navigator > Self Service > Time Reporting > Report Time > Timesheet
- The Timesheet page displays.
- Select the View By drop-down menu in the Select Another Timesheet section and select Day.
- Enter the Date.
- Select the green Refresh icon next to the date.
- Scroll through the days and select appropriate TRC from the drop-down menu.
- Enter time.
- The process for reporting time using a timesheet is now complete.
- End of procedure.
Hello. How do you adjust a time entry that's wrong after you have submitted your time for that day or week? Thank you.