9.2 Manually Setting up Recurrences for Jobs

Purpose: Use this document as a reference for setting up a recurrence for a process in ctcLink.

Audience:  Staff.

Manually Set Up Recurrences for Jobs

Access to job recurrences are limited and assigned by local ctcLink security administrators.

Set Up Recurrence

Navigation: May vary depending on process being scheduled--the Wait List Process is used in the example below.

  1. Enter information of all parameters (or use look up icon for lists of options).
  2. Select the Run button.
waitlist process page
  1. The Process Scheduler Request page displays.
  2. In the Recurrence field, from the drop-down list, select the desired recurrence pattern.

Select an appropriate time for your business needs. For example, if applications are matriculated daily, based on your college's local business needs, a recurrence internal time of M-F @ 5:30PM can be selected. When selecting a particular time, processing capacity should be taken into consideration.

  1. Once an appropriate time has been selected, update the Run Date to the current date by selecting the Current Date link.
  2. Select OK.

It is very important to ensure that the run date has been updated to the current date, and the run time is set to a time in the future

process scheduler request
  1. The Wait List Process page displays.
  2. Select the Process Monitor link.
waitlist process process monitor link
  1. The Process Monitor page displays.
  2. The green circular arrow icon indicates the process has been set up for recurrence. In this example, the recurrence process was for the Wait List.
process monitor
Update a Recurring Process

Navigation:  NavBar > Navigator > PeopleTools > Process Scheduler > Process Monitor

  1. The Process Monitor page displays.
  2. To stop or hold a recurring process, select the green circular arrow icon on the Process Monitor page located between the Process Name and User column.
green circular icon on process monitor page
  1. By selecting the circular green arrow, the Recurring Process/Job page displays.
    1. Hold: Suspends the initiation and recurrence of the currently queued request
    2. Stop: Halts the current request from recurring a new request
    3. Restart: Resumes activity for the last request based on the last action selected
recurring process/job section
  1. Additional process details can be viewed and updated by selecting the Details link located in the Details column under the Process List section.
process monitor details link
  1. The Process Detail page displays.
  2. Process Section
    1. Instance:  This is the instance number for when this process ran
    2. Type:  This is the type of process that ran
    3. Name:  This is the name of the process that ran
    4. Description:  This is the description of the process that ran
    5. Run Status:  This is the status of how the process ran (refer to table above for run status definitions)
  3. Run Section
    1. Run Control ID:  This shows the users run control that they used to run the process
    2. Location:  Server location
    3. Server:  Server name
    4. Recurrence:  The recurrence name if this process is on a recurring schedule
    5. Update Process
    6. Request Choices:  Hold, Queue, Cancel, Delete, Re-send or Re-start
  4. Date/Time
    1. This section tells you when the process was created, when it could start running as well as the beginning and ending time that the process ran
  5. Actions
    1. In the Actions section there are links that lead you to more information about the process that can help inform you about what has occurred with the process
prcoess detail page
Change Run/ Date Time

You must cancel any existing scheduled query processes when rescheduling. Otherwise, older instances will keep running on a schedule.

  1. Navigate to the Run Control ID for the job/ process. The page you  navigate to will depend on the job/ process that you are rescheduling.
The image displays the Runc Control ID Search Criteria page
  1. Select the Process Monitor link.
The image highlights the Process Monitor link
  1. Identify the existing Instance or Process Name to cancel.
  2. Click the Details link.
The image displays the Process List with a focus on clicking the Details link
  1. On the Process Detail page, select Cancel Request.
  2. Select OK in the lower-left corner of the page.
The image demonstrates clicking the Cancel Request radio button
  1. The Process List displays.
  2. Select the link in the lower-left corner above the Save button to schedule a new process recurrence.
The image displays the Go back to the Process link to schedule a new recurrence
  1. The page will display for the process you run.
The image displays the Run control page
  1. Select Run to choose a new recurrence time.
The image instructs to select the Run Control Button
  1. Activate the Recurrence drop-down menu and choose a new recurrence time. Update the Run Date--the next recurrence time needs to take place in the future, so choose a Run Date of today (if the recurrence time has not happened yet) or tomorrow (if the recurrence time has already passed for today).
  2. Select OK.
  3. Return to the Process Monitor page and confirm that the process has been scheduled with the correct Recurrence and Run Date.
The image displays a new recurrence with a new date and time
  1. Process complete.

It can be easy to just “set and forget” reoccurring processes. However, you need to check in on your reoccurring processes on a regular basis (read weekly, or daily). Processes can and do fail, and it’s important that you know when that happens. If you don’t check in on your failed processes, important tasks can (and have!) fallen through the cracks—examples that we can find in today’s Process Monitor results include failed 3C Engine and CommGen processes, failed service indicator and student group assignment processes, and failed PSQuery processes.

To check out your Process Monitor, navigate to the Process Monitor page (PeopleTools > Process Scheduler > Process Monitor) and use the prompts to filter your results. Look for Run Statuses of Error, No Success, and Warning (click refresh between each search).

Keep your Process Monitor tidy by deleting failed processes. You can also check out failed processes using QCS_PT_PROCESS_IN_STATUS.

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