9.2 Entering Pay Increases Using Steps

Purpose: Use this document as a reference for how to enter employee pay increases using steps in ctcLink.

Audience: Human Resources and Payroll Specialists.

You must have at least one of these local college managed security roles:

  • ZC HR Employee Maintenance
  • ZD HR Central Config VW
  • ZD HR Admin View Job Data
  • ZD Benefits Employee Data Inq
  • ZD HR Employee Maintenance VW
  • ZD HR Limited Person Job Info
  • ZZ HR Employee Maintenance
  • ZZ SS Workforce Administrator
  • ZZ FWL HCM Pay Process

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Enter a Pay Increase Using Steps

Navigation:  NavBar > Navigator > Workforce Administration > Job Information > Job Data

  1. The Job Data search page displays.
  2. Enter the Empl ID.
  3. Select the Search button.
  4. The Search Results display.
  5. Select the appropriate Empl Record.
Job Data search
  1. The Job Data page displays.
  2. Use the Work Location tab to specify information about an employee’s job, such as:
    • position,
    • regulatory region,
    • company,
    • department
    • and location.
  3. Information on this page reflects the last action for the employee.
  4. Select the Add a Row button located next to the Go to Row button to record the pay rate change.
Work Location tab add a new row
  1. A new Work Location Details row displays.
  2. Enter the new Effective Date. The system will default to today’s date, but can be modified.
  3. Select Pay Rate Change from the Action drop-down menu.
  4. Select the appropriate option from the Reason drop-down menu.
New row on work location tab
  1. Select the Salary Plan tab to specify the changes to the employee’s salary plan.
  2. Select the Salary Admin Plan lookup icon and select the desired code.
  3. Select the Grade look up icon and select the desired grade.
  4. Select the Step lookup icon and select the desired step.
  5. The Step Entry Date will default to the effective date. If the employee is to remain on a specific Step Increment Schedule, the Step Entry date MUST BE manually adjusted accordingly.
Salary Plan tab
  1. Select the Compensation tab to specify the compensation rate for the employee.
  2. Select the Default Pay Components button to execute rate code defaults. The rate code defaults specify previously defined values.
  3. Select the Calculate Compensation button to recalculate the employee’s compensation.
  4. Select the Save button.
Compensation tab
  1. The process to enter a pay increase using steps is now complete.
  2. End of procedure.


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