Running the Accounting Entries Report

Purpose: Use this document as a reference for running the Accounting Entries Report in ctcLink.  

Audience: Settlement Manager, GL Accountant.

You must have at least one of these local college managed security roles:

  • ZZ Treasury Reports

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

This report shows comprehensive accounting entry information for a specified business unit and accounting ID.

Run the Accounting Entries Report

Navigation:  Cash Management > Treasury Accounting > Reports > Accounting Entries Report

  1. The Accounting Entries Report search page displays.
  2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button. 
    • NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA000_AEREPORT (Institution_Report Name).
  3. On the Accounting Entries Report page, enter your report parameters:
    1. If the Business Unit does not default, enter or select the business unit in the Business Unit field.
    2. Enter or select the appropriate accounting ID in the Accounting ID field (use the wildcard (%) to select all).
    3. Enter or select the appropriate beginning date in the From Date field.
    4. Enter or select the appropriate ending date in the To Date field.
    5. If appropriate, use the Source Code drop-down button to specify a source code.
    6. If appropriate, use the Accounting Status drop-down button to specify an accounting status.
    7. If appropriate, use the Build Accounting drop-down button to specify accounting type.
    8. Select the Run button.
Accounting Entries Report page