9.2 Review Accounting Summary

Purpose:  Use this document to to view line-by-line accounting entries. You can retrieve information according to ad hoc search criteria and navigate to all functional areas of accounting in ctcLink.

Audience:  Treasury Accounting Staff

You must have at least one of these local college managed security roles:

  • ZD Treasury Inquiry
  • ZZ Treasury Accounting Maint

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Review Accounting Summary

Navigation:  NavBar > Navigator > Cash Management > Treasury Accounting > Accounting Summary

  1. On the Accounting Summary page, enter or select Business Unit.
  2. Select Source Code from the dropdown list.
  3. Enter or select From Date.
  4. Enter or select To Date.
  5. Select Status from the dropdown list if desired.  
  6. Select Search.  The qualifying entries and Summary Totals will display.
  7. Select the item link in the Accounting ID column.  The Accounting Entries page will display.
Accounting Summary page
  1. Use the Accounting Entries page to review and adjust automated accounting entries and create manual accounting entries online.
  2. The Status indicates the current status of the accounting entry. Values are:
    • Error: An error exists, according to the system.
    • Final: The entry is ready for Journal Generator processing and is free from errors. The default value is Final.
    • Needs Correction: The entry is in error. This status can only be set manually.
    • Provisional: The entry is not finalized and can be modified.
  3. Use the Line Detail tab to view the accounting details for the line item.
  4. Use the Chartfields tab to view the ChartField values.
  5. Use the Additional Details tab to view the Additional Details fields.
  6. Use the Journal tab to view Journal details for the line item.
  7. Select the Return to Accounting Summary link.  The Accounting Summary page will display.
Accounting Entries page
  1. On the Accounting Summary page, select the link in the Event ID column. The External Transactions page will display.
Accounting Summary page
  1. Use the External Transactions page to view transaction details for the selected accounting event.
  2. Select the Return to Accounting Summary link.  The Account Summary page will display.
External Transactions
  1. Process complete.