9.2 Adding Disability & Accommodation Information

Purpose:  Use this document as a reference for recording and tracking employee disability and accommodation information in ctcLink.

Audience: HR Specialists and HR Administrators.

You must have at least one of these local college managed security roles:

  • ZC HR Accom Disability
  • ZD HR Accom Disability
  • ZZ HR Accom Disability

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Warning: This page is only accessible to those with one of the HR Accommodation Disability Security Roles:

  • ZD HR Accom Disability - View Only page access
  • ZZ HR Accom Disability - Add/Update page access
  • ZC HR Accom Disability - Add/Update, Correct History access

Please contact your college's Local Security Administrator for assistance on gaining access to one of these roles, if needed.  Please note, this data and access is unrelated to accommodation data in the Campus Solutions pillar.

Navigation:  Menu > Workforce Administration > Personal Information > Disability > Disabilities

  1. The Disabilities search page displays.
  2. Enter the Empl ID.
  3. Select the Search button.
  4. The Disabilities page displays.
  5. Check the Disabled box to indicate that the person is disabled.
  6. Select the Save button.
  7. NOTE: If there is NO ACCOMMODATION associated with the Disability at this time, select SAVE and your entry is complete.
  8. If there IS an Accommodation associated with the Disability, select SAVE and continue to next step.
  9. Select the Accomm Request tab.
  10. The Accomm Request page displays.
  11. Enter the effective date of the request in the Date of Request field.
  12. Enter necessary comments in the Comment box.  
  13. The Supervisor ID will default in the Responsible ID field, change if needed.
  14. In the Request Status section, the As of Date and Status will default, change if needed.
  15. In the Disability section, select a Diagnosis Code from the lookup menu.
Accomm Request tab
  1. Select the Accomm Option tab.
  2. The Accomm Option tab displays.
  3. In the Accommodations/Alternatives section, select the Type from the lookup menu.
  4. Check the Employer Suggested Option box, if applicable.
  5. Enter any costs associated with the accommodation in the Cost field.
  6. Enter a description in the Description field, to detail the accommodation.
  7. The Status will default to Consider, change if needed.
  8. The Status Date will default to today's date, change if needed.
  9. Skip the Accomm Job Task tab, because there are no Job Tasks associated with positions at this time.
  10. Select the Save button.
Accomm Option tab

End of procedure.

Video Tutorial

The video below demonstrates the process actions described in steps listed above.  There is no audio included with this video.  Select the play button to start the video.

Video Tutorial via Panopto

View the external link to Adding Disability & Accommodation Information.  This link will open in a new tab/window.


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