9.2 Understanding the Work Period ID Settings for Employees
Purpose: Use this document to set the proper Work Period ID for employees in ctcLink.
Audience: HR Staff/Workforce Administrators.
Understanding the Work Period ID Settings for Employees
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This setting should match the information on screen PS0002 and PS0003.
- Example: If the employee is classified, then their Work Period should be “W522” for 2088 hrs.
- Example: If the employee is exempt, then their Work Period should be “D261” for 261 days.
- Example: If the employee is Full-time faculty, then their Work Period should be “D176” for 176 days.
- We recommend that you choose an employee from each classification to review; we have also provided a list of Work Periods below to help with this process.
- Also, FTE displays the percentage of full-time work that the worker should normally work in this job. The system calculates this value based on the standard hours entry for this job and the standard work period. If the employee is Part-time, exempt, or hourly with a Work Period less than 261 days the FTE will reflect that percentage.
- Example: If the employee is part-time faculty with the Work Period of “D106” for 106 days the FTE will calculate to 0.40769.
- However, you can override the system-calculated FTE and enter any value. The system issues a warning if you enter a value that is greater than 1.0.
Note: the values below are related to Work Period only for the purposes of this document; however, you will find additional values within the table set that are related to Comp Frequencies.
Work Periods Table
| Frequency ID | Description |
|---|---|
| D | Daily |
| D106 | 106 Days |
| D110 | 110 Days |
| D112 | 112 Days |
| D113 | 113 Days |
| D114 | 114 Days |
| D115 | 115 Days |
| D119 | 119 Days |
| D122 | 122 Days |
| D126 | 126 Days |
| D127 | 127 Days |
| D132 | 132 Days |
| D137 | 137 Days |
| D138 | 138 Days |
| D140 | 140 Days |
| D159 | 159 Days |
| D173 | 173 Days |
| D174 | 174 Days |
| D175 | 175 Days |
| D176 | 176 Days |
| D177 | 177 Days |
| D179 | 179 Days |
| D181 | 181 Days |
| D184 | 184 Days |
| D186 | 186 Days |
| D194 | 194 Days |
| D197 | 197 Days |
| D199 | 199 Days |
| D204 | 204 Days |
| D211 | 211 Days |
| D216 | 216 Days |
| D217 | 217 Days |
| D219 | 219 Days |
| D222 | 222 Days |
| D230 | 230 Days |
| D237 | 237 Days |
| D239 | 239 Days |
| D247 | 247 Days |
| D250 | 250 Days |
| D251 | 251 Days |
| D252 | 252 Days |
| D253 | 253 Days |
| D256 | 256 Days |
| D261 | 261 Days |
| D31 | 31 Days |
| D40 | 40 Days |
| D42 | 42 Days |
| D45 | 45 Days |
| D52 | 52 Days |
| D53 | 53 Days |
| D54 | 54 Days |
| D55 | 55 Days |
| D56 | 56 Days |
| D66 | 66 Days |
| D67 | 67 Days |
| D72 | 72 Days |
| D78 | 78 Days |
| D82 | 82 Days |
| D96 | 96 Days |
| W | Weekly |
| W132 | Weekly 132 |
| W522 | Weekly 522 |
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