9.2 Entering Rehires

Purpose: Use this document as a reference for how to enter rehires in ctcLink.

Audience: HR Specialists.

You must have at least one of these local college managed security roles:

  • ZC HR Employee Maintenance
  • ZD HR Central Config VW
  • ZD HR Admin View Job Data
  • ZD Benefits Employee Data Inq
  • ZD HR Employee Maintenance VW
  • ZD HR Limited Person Job Info
  • ZZ HR Employee Maintenance
  • ZZ SS Workforce Administrator
  • ZZ FWL HCM Pay Process

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

The Rehire process is used only for workers whose payroll or job status is:

  • Terminated
  • Terminated with Pay
  • Retired
  • Retired with Pay

Enter a Rehire

Navigation:  NavBar > Navigator > Workforce Administration > Job Information > Job Data

  1. The Job Data search page displays.
  2. Enter the Empl ID.
  3. Select the Search button.  Search Results display.
  4. Select the appropriate Empl Record from the Search Results.
Job Data search
  1. The Job Data page displays.
  2. On the Work Location tab, notice that the payroll status is Terminated.
  3. Select the Add a New Row button.
Add a new row
  1. A new row displays to update.
  2. Enter the Effective Date of the rehire.
  3. Select Rehire from the Action drop-down menu.
  4. Select Rehire from the Reason drop-down menu.
  5. Select the appropriate Job Indicator from the drop-down menu.
Update work location detail area
  1. Select the Job Information tab.
  2. The Job Information page displays.
  3. Enter the Job Code or use the lookup icon to search for the appropriate job code.
  4. Select the lookup icon to select the Supervisor ID.
Job Information tab
  1. Select the Compensation tab.
  2. The Compensation page displays.
  3. Select the Default Pay Components button to execute rate codes based on the default values specified on this page.


  1. Select the Calculate Compensation button to recalculate the employee’s compensation without executing any rate code defaults or replacing default values.
  2. Select the Save button.
Compensation tab
  1. The process to enter a rehire is now complete.
  2. End of procedure.


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