9.2 Reclassifying a Position with a New Job Code

Purpose: Use this document as a reference for reclassifying a position with a new job code in ctcLink.

Audience: HR Specialists and HR Administrators.

You must have at least one of these local college managed security roles:

  • ZC HR Employee Maintenance
  • ZD FWL HCM View Pay
  • ZD HR Central Config VW
  • ZD HR Admin View Job Data
  • ZD Benefits Employee Data Inq
  • ZD HR Employee Maintenance VW
  • ZD HR Limited Person Job Info
  • ZZ HR Employee Maintenance
  • ZZ SS Workforce Administrator
  • ZZ FWL HCM Pay Process

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Important: Position data MUST be kept accurate and in sync with Job Code and Salary Admin Plans. It is important to modify the pages in proper order to keep the data in sync. Modify the position data first, and then the employee record.

Reclassifying a Position with a New Job Code

Verifying an Employee’s Job Record

Navigation: NavBar > Navigator > Workforce Administration > Job Information > Job Data

Note: Processes in the Job Data area are view only – no changes are made.

  1. The Job Data search page displays.
  2. Enter the Empl ID in the Search Criteria section.
  3. Select the Search button.
  4. Select the appropriate Empl Record from the Search Results section.
Find an Existing Value tab, Search Criteria
  1. The Job Data page displays.
  2. In the Work Location tab, make note of the position number.
Work Location tab
  1. Select the Job Information tab.
  2. The Job Information page displays.
  3. Make note of the job code attached to the employee.
Job Information tab
  1. The process to verify an employee's job record is now complete.
Updating Position Data

Navigation:  NavBar > Navigator > Organization Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info

  1. The Add/Update Position Info search page displays.
  2. Enter the position number noted from step 4 in the Position Number field.
  3. Select the Search button.
Find an Existing Value tab
  1. The Add/Update Position Info page displays.
  2. Select the Add a New Row button.
  3. The Effective Date will default to today's date, change if necessary.
  4. Select the Reason lookup icon and select JRC (Job Re-Classification).
  5. Select the Job Code lookup icon and select a new job code.
  6. Select the Reg/Temp drop-down menu and select the appropriate option.
  7. The Title and Short Titles fields will auto-populate based on the Job Code selected in step 12.
Description tab
  1. Select the Specific Information tab.
  2. Note: make any other selections to field data as needed in the Work Location and Salary Plan Information sections. Refer to QRG Copying and Creating Positions.
  3. The Specific Information page displays.
  4. Enter the Max Head Count for the position, if necessary.
  5. Ensure the Update Incumbents checkbox is selected.
  6. Ensure the Budgeted Positions checkbox is selected.
  7. Select the Save button.
Specific Information tab
  1. A confirmation message displays.
  2. Select the OK button.
Message window
  1. The Add/Update Position Info page displays.
  2. Select the Budgets and Incumbents tab.
  3. The Budget and Incumbents page displays.
  4. Note: If the effective date is in the future, the incumbent position data will not be overridden until the future date.
  5. Select the Job Data link to go back to the current incumbent.
Budget and Incumbents tab
  1. The Job Data page displays.
  2. On the Job Information tab, verify the Job Code has changed.
  3. Select the OK button.
Job Information tab
  1. The process to reclassify a position with a new job code is now complete.
  2. End of procedure.


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