9.2 Screen Applicants

Purpose:  Use this document as a reference for screening applicants in ctcLink.

Audience:  HR Recruiter.

You must have at least one of these local college managed security roles:

  • ZZ Hiring Manager
  • ZZ Interested Party
  • ZZ Recruiter
  • ZZ Recruiting Admin Local

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation:  NavBar > Navigator > Recruiting > Search Job Openings

  1. The Search Job Openings search page displays.  
  2. You may populate as many of the above fields that are applicable, but at minimum you will need to enter/select the Job Opening ID and the Status.
  3. Enter the position number in the Job Opening ID field.
  4. The Status defaults to open.  Change if needed.
  5. Select the Search button.
Search Criteria
  1. The Search Results display.
  2. Select the Job Opening link.
Search Job Openings
  1. The Manage Job Opening page displays.
  2. Select the Applicant Screening tab.


Screenings are typically set up by a Recruiter.  Pre-Screenings and On-line Screenings are automated and usually the only screening process used. Using Pre-Screening is an excellent option when it is anticipated that there will be a high volume of applicants.

If Final Screening is used, it can be used in addition to any pre-screenings OR as the only option.  Final Screenings are a manual process and it is highly recommended to run the process for everyone at the same time.  

Applicant Screening Tab
  1. The Applicant Screening tab displays.
  2. Select Screening Level drop-down menu and select Final Screening.
  3. Select the Go button to run the process.
  4. Select the Process Monitor link to view the status of the run.
Manage Job Openings, Applicant Screening tab
  1. The Process Monitor displays.
  2. Select the Search Job Opening at the top of your page to return to the Job Opening.
Process List tab and screen
  1. The Manage Job Opening page displays.
  2. From the Applicant Screening tab, select the Screening Results link to view the results of the run.
  3. The Disposition will change once the results have been applied.
Screening Option Description section
  1. Select Screening Level drop-down menu and select the next level of screening. Repeat previous steps for each level.
  2. When all levels are updated, select the Apply Results button at the bottom of the screen.
Apply Results button
  1. A message box will appear to confirm that you are ready to apply the results.
  2. Select the OK button.
Message example
  1. The Manage Job Opening page displays with update.
  2. Select the Screening Results link to view the Route and View Rating.
  3. The Rate Applicant section displays.
  4. Select the View All to see the details of each screening level.
View All link
  1. Select the Return to Previous Page link on the bottom, right side.
Return to Previous Page link
  1. The Manage Job Opening page displays.
  2. Select the Applicants tab to review the new status of all screened applicants.
  3. The process to screen an applicant is now complete.
  4. End of procedure.


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