9.2 Schedule Interviews

Purpose: Use this document as a reference for scheduling interviews in ctcLink.

Audience: HR Recruiter.

Navigation:  NavBar > Navigator > Recruiting > Search Job Openings

  1. The Search Job Openings search page displays.
  2. Enter the position number in the Job Opening ID field.
  3. Select the Search button.
Search Criteria
  1. The Search Results display.
  2. Select the Job Opening link.
Search Results
  1. The Manage Job Openings page display.
  2. From the Applicants tab, select the applicant(s) to be routed.
Applicant List
  1. Select the Group Actions link at the bottom of the page.
  2. Select Recruiting Actions from the sub-menu.
Group Actions
  1. Select Manage Interviews from the Recruiting Actions sub-menu.
Recruiting Actions
  1. The Interview Schedule page displays.  
  2. Each applicant will be listed separately.
  3. Enter the interview Date.
  4. Enter  the interview Start Time.
  5. Enter the interview End Time.
  6. The Time Zone will default to PST, leave as is.
  7. The Interview Status will default to Unconfirmed, change if needed.
  8. Select the Interview Type from the drop-down menu.
  9. The Applicant Response field will default to None, change if needed.  
Interview status
  1. Select both the Notify Applicant and Notify Interview Team boxes.
Notify Applicant
  1. In the Interviewers section, the Interviews assigned to the Hiring Team of the job opening will default as interviewers.
  2. Select the Add Interviewer button to add additional interviewers if applicable.
  3. Note: The Date, Times, Responses and the Notify boxes will default the values you entered in the Interviewee section above.
Interviewers
  1. In the Venue Information section, select the lookup icon to select a Venue.  
  2. Select the appropriate Response from the drop-down menu.
  3. Select the Add/Edit Venue button, to add additional venues.
Venue Information
  1. In the Location field, you can add any free text notes about the location (i.e. directions) for the Interviewees and Interview Team to read.
Location
  1. Use the Interview Materials section to provide additional details (Notes/Attachments) for the Interview Team.
  2. Select the Add Notes button to include any additional notes about the interview for the Interview Team.
Interview Materials
  1. Select the Add Attachments button to include any additional attachments for the Interview Team (job description, resume, etc).
Attachment
  1. The buttons in the Preview/Edit Meeting Request section will activate after the Request has been submitted.
    1. Select the Interviewer Meeting Request button to review.
    2. Select the Applicant Meeting Request button to review.
Meeting Request
  1. In the Letter section, you can generate a letter to the applicant confirming the interview.
  2. Select an Interview Letter template from the drop-down menu.
  3. Enter the Date Printed.
  4. Select the Email Applicant button or the Upload Letter button.
Letter
  1. Note: The Consolidated Interview Letter section is optional.
Consolidated Interview Letter
  1. Select the Submit button.
  2. A message displays confirming the interview details are submitted.
Message
  1. The process to schedule an interview is now complete.
  2. End of procedure.

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