9.2 Schedule Interviews
Purpose: Use this document as a reference for scheduling interviews in ctcLink.
Audience: HR Recruiter.
You must have at least one of these local college managed security roles:
- ZZ Hiring Manager
- ZZ Interested Party
- ZZ Recruiter
- ZZ Recruiting Admin Local
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Navigation: NavBar > Navigator > Recruiting > Search Job Openings
- The Search Job Openings search page displays.
- Enter the position number in the Job Opening ID field.
- Select the Search button.
- The Search Results display.
- Select the Job Opening link.
- The Manage Job Openings page display.
- From the Applicants tab, select the applicant(s) to be routed.
- Select the Group Actions link at the bottom of the page.
- Select Recruiting Actions from the sub-menu.
- Select Manage Interviews from the Recruiting Actions sub-menu.
- The Interview Schedule page displays.
- Each applicant will be listed separately.
- Enter the interview Date.
- Enter the interview Start Time.
- Enter the interview End Time.
- The Time Zone will default to PST, leave as is.
- The Interview Status will default to Unconfirmed, change if needed.
- Select the Interview Type from the drop-down menu.
- The Applicant Response field will default to None, change if needed.
- Select both the Notify Applicant and Notify Interview Team boxes.
- In the Interviewers section, the Interviews assigned to the Hiring Team of the job opening will default as interviewers.
- Select the Add Interviewer button to add additional interviewers if applicable.
- Note: The Date, Times, Responses and the Notify boxes will default the values you entered in the Interviewee section above.
- In the Venue Information section, select the lookup icon to select a Venue.
- Select the appropriate Response from the drop-down menu.
- Select the Add/Edit Venue button, to add additional venues.
- In the Location field, you can add any free text notes about the location (i.e. directions) for the Interviewees and Interview Team to read.
- Use the Interview Materials section to provide additional details (Notes/Attachments) for the Interview Team.
- Select the Add Notes button to include any additional notes about the interview for the Interview Team.
- Select the Add Attachments button to include any additional attachments for the Interview Team (job description, resume, etc).
- The buttons in the Preview/Edit Meeting Request section will activate after the Request has been submitted.
- Select the Interviewer Meeting Request button to review.
- Select the Applicant Meeting Request button to review.
- In the Letter section, you can generate a letter to the applicant confirming the interview.
- Select an Interview Letter template from the drop-down menu.
- Enter the Date Printed.
- Select the Email Applicant button or the Upload Letter button.
- Note: The Consolidated Interview Letter section is optional.
- Select the Submit button.
- A message displays confirming the interview details are submitted.
- The process to schedule an interview is now complete.
- End of procedure.
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