9.2 Creating a Voucher From a Receipt

Purpose: Use this document as a reference for copying receipt data into a voucher in ctcLink.

Audience: Accounts Payable staff

You must have at least one of these local college managed security roles:

  • ZD Accounts Payable Inquiry
  • ZZ Voucher Approval
  • ZZ Voucher Entry

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

You can copy receipt or purchase order data into a voucher. This guide will walk you through creating a voucher from a receipt.  For additional details about information required by your school, please refer to local business process policy and documentation.

Creating a voucher from receipt data

Navigation:  NavBar > Navigator > Accounts Payable > Vouchers > Add/Update > Regular Entry

  1. The Voucher search page displays.
  2. Select the Add a New Value tab.
  3. Enter Business Unit.
  4. Allow Voucher ID to default to "NEXT".  The system assigns a unique, permanent ID later.
  5. Allow Voucher Style to default to "Regular Voucher".
  6. Enter additional selection criteria to identify your voucher.
  7. Select Add.
Voucher Add a New Value tab
  1. The Invoice Information tab displays.
  2. Enter Invoice No.
  3. Enter Invoice Date.
  4. Expand the Copy From Source Document section.
  5. Select Copy From = "PO Receipt.
  6. Select Go.
Invoice Information tab
  1. The Copy Worksheet page displays.
  2. Enter your business unit into the Receipt Unit field.
  3. Enter the id of the receipt you want to copy into the Receipt Number From field.
  4. Select Search.
Copy Worksheet page
  1. The Select Receiver Lines section of the page populates.
  2. Select View All to show all Receipt Lines.
  3. Check the receipt lines you wish to copy into your voucher.
  4. Select Copy Selected Lines.
Copy Worksheet page
  1. The updated Invoice Information tab displays.
  2. Select Save.
updated Invoice Information tab
  1. Process complete.


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