Unposting Vouchers
Purpose: Use this document as a reference to run the voucher unpost process in ctcLink.
Audience: Finance Staff/Supervisors
You must have at least one of these local college managed security roles:
- ZZ Voucher Processing
You must also set these User Preference Definitions:
If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.
Run the Unposting Vouchers process when you need to make changes to the voucher and plan to re-post it.
Unposting a Voucher
Navigation: Accounts Payable > Vouchers > Add/Update > UnPost Voucher
- The Voucher UnPost Find an Existing Value search page displays. Enter your Business Unit and Voucher ID. Optional to use additional search criteria to refine results.
- Select the Search button.
- The UnPost Voucher page displays. Use the Voucher Details tab to review if needed.
- In the Update Voucher section, enter the current date(must be within the open period) as the Accounting Date.
- The Reversal Accounting Date defaults to the Business Unit Default radio button. Change if directed to do so.
- Select the Unpost button.
- A warning message window displays. Select OK to continue to unpost the selected voucher.
- The page refreshes with a confirmation window displays that the selected voucher is now unposted. Select OK to close the window.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
View Tutorial via Panopto
View the external link to Unposting a Voucher. This link will open in a new tab/window.
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