9.2 Update Supplier Direct Deposit

Purpose:  Use this document to update or change supplier payment method from paper check to ACH (Automated Clearing House).

Audience:  Finance Staff/Accounts Payable.

You must have at least one of these local college managed security roles:

  • ZC Supplier Entry
  • ZD Accounts Payable Inquiry
  • ZD Purchasing Inquiry
  • ZZ Supplier Entry

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Update Supplier Direct Deposit

Navigation: NavBar > Navigator > Suppliers > Supplier Information > Add/Update > Supplier

  1. On the Supplier Information page, select the Find an Existing Value tab.
  2. Enter or select the Supplier ID.
  3. Select Search.
Find an Existing Value tab
  1. Summary tab of the selected Supplier will open with a message box. The message indicates the audit for the supplier fields are enabled and any updates to supplier will be recorded.
  2. Select OK.
Message box
  1. Select the Correct History button.
  2. Select the Location tab, to open your location.
Summary tab
  1. On the Location tab, select the Payables link.  The Payables Options page will display.
Location tab
  1. On the Payables Options page, expand the Additional Payables Options section by selecting the expand icon.
Payables Options page
  1. Select Specify in Bank Options.
  2. Enter or select the bank name in Bank.
  3. Enter or select CHCK  in Account.
  4. Enter or select USD in Currency.
  5. In the Additional Payment Information section, select Specify in the Pay Method Options.
  6. Select ACH in Payment Method.
  7. Select Specify in Layout Options.
  8. Enter or select CCD+ (Gateway - Nacha CCD+ Payment Format) in Layout.
Additional Payables Options section
  1. Expand the Electronic File Options section by clicking in the expand icon.
  2. Select the checkbox for Prenotification Required.
Electronic File Options section
  1. Expand the Supplier Bank Account Options section to enter the bank information for this supplier.
  2. Enter Bank Name (optional).
  3. Enter 001 in Bank ID Qualifier.
  4. Enter the Routing Number in Bank ID.
  5. Enter the Bank Account Number.
  6. Enter or select 01 in DFI Qualifier.
  7. Enter Account Type (optional).
  8. Enter the Routing Number in DFI ID.  
  9. Select OK.  The Payables Options page will close.
Supplier Bank Account Options section
  1. Select Save.
Location tab
  1. Another window for “Preview Audit, Enter Reason Codes/Comments” will open to enter the reason code and comment for the update done in each field.

Note: You have to give the reason code & comment for each field you modified.

Preview Audit Enter Reason Codes Comments page
  1. Select a Reason Code using the magnifying glass. Repeat as needed.
Reason codes
  1. Enter a Comment describing the reason for the change. Repeat as needed.
  2. Select OK.
Comment page
  1. A Message box will appear to submit the Vendor for Approval.
  2. Select OK to submit approval or Cancel to discard changes.
  1. If you select OK to submit Approval, the Approval Comments box will appear to add Additional Details.
  2. Select OK.
  1. The Vendor is submitted for Approval.
  2. The User will be notified via Email and/or Worklist when the action will be taken by the Approver.

Optional to select the Approval History hyperlink to view the Supplier Approval History.

  1. Process complete.


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