9.2 Update Supplier Direct Deposit
Purpose: Use this document to update or change supplier payment method from paper check to ACH (Automated Clearing House).
Audience: Finance Staff/Accounts Payable.
You must have at least one of these local college managed security roles:
- ZC Supplier Entry
- ZD Accounts Payable Inquiry
- ZD Purchasing Inquiry
- ZZ Supplier Entry
You must also set these User Preference Definitions:
If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.
Update Supplier Direct Deposit
Navigation: NavBar > Navigator > Suppliers > Supplier Information > Add/Update > Supplier
- On the Supplier Information page, select the Find an Existing Value tab.
- Enter or select the Supplier ID.
- Select Search.
- Summary tab of the selected Supplier will open with a message box. The message indicates the audit for the supplier fields are enabled and any updates to supplier will be recorded.
- Select OK.
- Select the Correct History button.
- Select the Location tab, to open your location.
- On the Location tab, select the Payables link. The Payables Options page will display.
- On the Payables Options page, expand the Additional Payables Options section by selecting the expand icon.
- Select Specify in Bank Options.
- Enter or select the bank name in Bank.
- Enter or select CHCK in Account.
- Enter or select USD in Currency.
- In the Additional Payment Information section, select Specify in the Pay Method Options.
- Select ACH in Payment Method.
- Select Specify in Layout Options.
- Enter or select CCD+ (Gateway - Nacha CCD+ Payment Format) in Layout.
- Expand the Electronic File Options section by clicking in the expand icon.
- Select the checkbox for Prenotification Required.
- Expand the Supplier Bank Account Options section to enter the bank information for this supplier.
- Enter Bank Name (optional).
- Enter 001 in Bank ID Qualifier.
- Enter the Routing Number in Bank ID.
- Enter the Bank Account Number.
- Enter or select 01 in DFI Qualifier.
- Enter Account Type (optional).
- Enter the Routing Number in DFI ID.
- Select OK. The Payables Options page will close.
- Select Save.
- Another window for “Preview Audit, Enter Reason Codes/Comments” will open to enter the reason code and comment for the update done in each field.
Note: You have to give the reason code & comment for each field you modified.
- Select a Reason Code using the magnifying glass. Repeat as needed.
- Enter a Comment describing the reason for the change. Repeat as needed.
- Select OK.
- A Message box will appear to submit the Vendor for Approval.
- Select OK to submit approval or Cancel to discard changes.
- If you select OK to submit Approval, the Approval Comments box will appear to add Additional Details.
- Select OK.
- The Vendor is submitted for Approval.
- The User will be notified via Email and/or Worklist when the action will be taken by the Approver.
Optional to select the Approval History hyperlink to view the Supplier Approval History.
- Process complete.
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