9.2 Selective Payment Update

Purpose: Use this document as a reference for recording a Manual (MAN) voucher payment in ctcLink.

Audience: Finance Staff/Accounts Payable staff

You must have at least one of these local college managed security roles:

  • ZZ Payment Creation

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Selective Payment Update refers to the ability to modify specific payment details within a batch of scheduled payments, allowing you to change certain aspects of individual invoices or vouchers without having to reprocess the entire payment cycle;essentially, you can select which payments to update and make changes to their details like amount, due date, or bank account information, as needed.

Expand or collapse content Update Payment

Navigation: Accounts Payable > Vouchers > Maintain > Selective Payment Update

  1. The Selective Payment Update search page displays. Enter Business Unit.
  2. Enter or lookup Voucher ID.
  3. Select the Search button.
  4. The Selective Payment Update page displays. In the Voucher Details section, select the Update Payment button.
Selective Payment Update page
  1. The Selective Payment Update page updates to display the Payment Information section.
  2. Select the Bank Details tab. In the *Payment Method section, select or use the look up tool to select Manual or Manual Check Payment Method.
Bank Details tab select Manual Check
  1. Under *Payment Action, select the drop down arrow to select Record a Payment.
Select Record a Payment
  1. After selecting Record a Payment, the Payment Reference section will be editable. Enter the Payment Reference number.
  2. Select the Payment Message tab to add a optional Payment Message.
Select the Payment Message tab
  1. Add a customized Payment Message. Select the Save button.
Payment Message tab

You must have at least one of these local college managed security roles:

  • ZD Accounts Payable Inquiry
  • ZZ Voucher Approval
  • ZZ Voucher Entry
  • ZZ_AP_MANAGER
  • ZZ_AP_SPECIALIST

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

  1. Return to Add/Update Voucher to review updated changes. Navigation: Accounts Payable > Vouchers > Add/Update > Regular Entry > Finding an Existing Value.
  2. Enter the Business Unit and Voucher ID.
  3. Select the Search button.
  4. Select the Payments tab to verify the Payment details of the voucher.
Payments tab
  1. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial via Panopto

View the external link to Update Payment. This link will open in a new tab/window.

Expand or collapse content Split Payment

Navigation: Accounts Payable > Vouchers > Maintain > Selective Payment Update

  1. The Selective Payment Update search page displays. Enter the Business Unit.
  2. Enter or search for the Voucher ID.
  3. Select the Search button and the Selective Payment Update page displays.
  4. Within the Voucher Details section, select the Split Payment button.
Selective Payment Update with the Split Payment button highlighted.
  1. The Selective Update page updates to display the two rows for Payment count 1 and count 2.
  2. Enter the Gross Payment Amount in both rows.
  3. Update the Schedule to Pay date or any other information if you would like to update including the Bank Details, Payment Message and Payment Note.
  4. Select the Save button.
Selective Payment Update page on the Payment Details tab. The Payment Count column is highlighted.

Note: The Create New Payment button is used to split payment further.

  1. The selective Payment update page displays the split payments and their detail.
Selective Payment Update page with all header fields highlighted within the Voucher Details section.

You must have at least one of these local college managed security roles:

  • ZD Accounts Payable Inquiry
  • ZZ Voucher Approval
  • ZZ Voucher Entry
  • ZZ_AP_MANAGER
  • ZZ_AP_SPECIALIST

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

  1. Return to Add/Update Voucher to review updated changes. Navigation: Accounts Payable > Vouchers > Add/Update > Regular Entry > Finding an Existing Value.
  2. Enter the Business Unit and Voucher ID.
  3. Select the Search button.
  4. Select the Payments tab to verify the Payment details of the voucher.
Regular Entry page on the Payments tab. The Navigation, Payment number (number 2), and Gross Amount are all highlighted.
Regular Entry page on the Payments tab. The Navigation, Payment number (number 2), and Gross Amount are all highlighted.
  1. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial via Panopto

View the external link to Split Payment. This link will open in a new tab/window.

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