9.2 Selective Payment Update

Purpose:  Use this document as a reference for recording a Manual (MAN) voucher payment in ctcLink.

Audience:  Finance Staff/Accounts Payable staff

You must have at least one of these local college managed security roles:

  • ZZ Payment Creation

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Selective Payment Update refers to the ability to modify specific payment details within a batch of scheduled payments, allowing you to change certain aspects of individual invoices or vouchers without having to reprocess the entire payment cycle; essentially, you can select which payments to update and make changes to their details like amount, due date, or bank account information, as needed.

Selective Payment Update

Navigation: Accounts Payable > Vouchers > Maintain > Selective Payment Update

  1. The Selective Payment Update search page displays. Enter Business Unit.
  2. Enter or lookup Voucher ID.
  3. Select the Search button.
find existing value page
  1. The Selective Payment Update page displays. In the Voucher Details section, select the Update Payment button.
Selective Payment Update page
  1. The Selective Payment Update page updates to display the Payment Information section.
  2. Select the Bank Details tab. In the *Payment Method section, select or use the look up tool to select Manual or Manual Check Payment Method.
Bank Details tab select Manual Check
  1. Under *Payment Action, select the drop down arrow to select Record a Payment.
Select Record a Payment
  1. After selecting Record a Payment, the Payment Reference section will be editable. Enter the Payment Reference number.
  2. Select the Payment Message tab to add a optional Payment Message.
Select the Payment Message tab
  1. Add a customized Payment Message. Select Save.
Payment Message tab

You must have at least one of these local college managed security roles:

  • ZD Accounts Payable Inquiry
  • ZZ Voucher Approval
  • ZZ Voucher Entry
  • ZZ_AP_MANAGER
  • ZZ_AP_SPECIALIST

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

  1. Return to Add/Update Voucher to review updated changes. Navigation: Accounts Payable > Vouchers > Add/Update > Regular Entry > Finding an Existing Value.
  2. Enter the Business Unit and Voucher ID.
  3. Select Search.
Voucher search page
  1. Select the Payments tab to verify the Payment details of the voucher.
Payments tab
  1. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial via Panopto

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