9.2 Selective Payment Update
Purpose: Use this document as a reference for recording a Manual (MAN) voucher payment in ctcLink.
Audience: Finance Staff/Accounts Payable staff.
You must have at least one of these local college managed security roles:
- ZZ Payment Creation
You must also set these User Preference Definitions:
If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.
Selective Payment Update
Navigation: NavBar > Accounts Payable > Vouchers > Maintain > Selective Payment Update
- Enter Business Unit.
- Enter Voucher ID.
- Select Search.
- The Selective Payment Update page displays.
- In the Voucher Details section, select Update Payment tab.
- The Selective Payment Update page updates to display the Payment Information section.
- Select the Bank Details tab.
- In the *Payment Method section, select or use the look up tool to select Manual or Manual Check Payment Method.
- Under Payment Action, select the drop down arrow to select Record a Payment.
- After selecting Record a Payment, the Payment Reference section will be editable.
- Enter the Payment Reference number.
- Select the Payment Message tab to add a optional Payment Message.
- Add a customized Payment Message.
- Select Save.
You must have at least one of these local college managed security roles:
- ZD Accounts Payable Inquiry
- ZZ Voucher Approval
- ZZ Voucher Entry
- ZZ_AP_MANAGER
- ZZ_AP_SPECIALIST
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
- Return to Add/Update Voucher to review updated changes.
- Navigation: NavBar > Accounts Payable > Vouchers > Add/Update > Regular Entry > Finding an Existing Value
- Enter the Business Unit and Voucher ID.
- Select Search.
- Select the Payments tab to verify the Payment details of the voucher.
- Process complete.
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