Review Payment Information Using Payment Inquiry
Purpose: Use this document as a reference for reviewing payment information using the Payment Inquiry in ctcLink.
Audience: Accounts Payable staff
You must have at least one of these local college managed security roles:
- ZD Accounts Payable Inquiry
You must also set these User Preference Definitions:
If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.
Review Payment Information
Navigation: Accounts Payable > Review Accounts Payable Info > Payments > Payment
- The Payment Inquiry search page displays two drop down menus: Search Criteria and Sorting Criteria.
- Search Criteria - select a variety of field values, dates, or leave blank to pull all values
- Sorting Criteria - sort the results by Bank Account or Payment Reference ID. Mark the Descending box to sort by order.
- Use the Search Criteria to identify your payment or refine search results. Enter information such as:
- Supper Name/Range.
- Payment Date/Range.
- Pay Cycle - AP or EX.
- Payment Method - such as Automated Clearing House, System Check, EFT, etc.
- Payment Status - such as Deleted, Paid, Stopped, etc.
- Remit Supplier.
- Select the Search button. Note search results are limited to 300 but you can manually overwrite the Max Rows and increase the number as needed.
- The Payment Inquiry Result section at the bottom of the page populates. Select the available tabs to view various information:
- Payment Details.
- Additional Info.
- Supplier Details.
- Financial Gateway.
- Select a Payment Reference ID.
- The Vouchers For a Payment page displays. To return, select the Back to Payment Inquiry link.
- Select the Voucher ID link to open the Voucher Inquiry page displays. To return, select Back to Payment Vouchers.
- The Voucher Inquiry page displays the selected Voucher ID. Review the tabs for additional details:
- Voucher Details.
- Amounts.
- More Details.
- Supplier Details.
- To return, select Back to Payment Vouchers.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above, Entering and Using Template Vouchers. There is no audio included with this video. Select the play button to start the video.
Video Tutorial via Panopto
View the external link to Review Payment Information Using Payment Inquiry. This link will open in a new tab/window.
0 Comments
Add your comment