9.2 Posting Payments
Purpose: Use this document as a reference for posting payments in batch in ctcLink.
Audience: Accounts Payable staff
You must have at least one of these local college managed security roles:
- ZZ Payment Processing
You must also set these User Preference Definitions:
If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.
After successfully completing a pay cycle you must post the payments.
Batch Posting Payments
Navigation: Accounts Payable > Batch Processes > Payment > Payment Posting
- The Payment Posting Request run control ID search page displays. It defaults to the Find an Existing Value tab. In this example, we'll create a new run control ID.
- Select Add a New Value.
- Enter Run Control ID.
- Select Add.
- The Payment Posting Request page displays.
- Enter a Request ID.
- Enter a locally defined or meaningful to your college Description.
- Change the Process Frequency to 'Always Process'.
- Set the Post Payment Option to 'Post Bank Account'.
- Enter SetID.
- Enter Bank Code.
- Enter Bank Account.
- Select Run.
- The Process Scheduler Request page displays.
- Select the PS/AP Payment Posting process's checkbox.
- Select OK.
- The Process Scheduler Request page disappears. The updated Payment Posting Request page displays. Note the Process Instance number.
- Select Process Monitor. Refer to the Process Monitor QRG for instructions.
- The Process List page displays. The process is finished when your Process Instance's Run Status is 'Success' and its Distribution Status is 'Posted'.
- Process complete.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
VIDEO COMING SOON!
View Tutorial via Panopto
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