OAAP Dashboard

Purpose: Use this document to view Online Admissions Application Portal analytics using ctcLink's OAAP Dashboard.

Audience: Admissions Staff.

This dashboard is designed to give administrators an overview of student admission status. The dashboard shows the number of in-progress applications and submitted applications. Additionally, the dashboard allows the administrator to drill down to view lists of students and further to individual student applications.

Sign In to the OAAP
  1. Enter your Username (EMPLID).
  2. Select the Sign In button.
  3. The Okta login page will appear with your ctcLink ID pre-populated in the ctcLink ID field.
  4. Select the "Keep me signed in" checkbox to stay logged in even after closing the web browser. When users return to the protected application from the same device and browser, they are automatically logged in without reentering their credentials.
  5. Select the Next button.
    • Unlock account? In the event that you are unable to access your account, click on the "Unlock account?" link and provide your username and email address when prompted.
    • Help. If you encounter difficulty logging in with your credentials, click the Help link to connect with the college to which you are applying for admissions.
  6. The OAAP Password page displays.
  7. Enter your password in the Password field. Select the eye icon to reveal the password. Click the eye icon again to conceal it. If you enter your password but don't select the Verify button, the screen will time out, and you will receive an "Unable to sign in" message. In that case, please select the "Back to sign in" link at the bottom of the page.
  8. Click the Verify button.
    • Reset Password. After clicking the "Reset Password" link, your browser will redirect you to a page where you can select the "Send me an email" button. After clicking the button, a message will appear on your screen: "We sent an email to your email address. Click the verification link in your email to continue or enter the code below." Access your email and click the Reset Password button to display a verification code to enter on the password reset page. By resetting your password with your ctcLink ID, you are also changing your password for ctclink.
    • After clicking the Verify button, the Verify it's you with a security method page displays. Verify your account using one of the available verification methods.
  9. A "Get a verification email" or "Verify with your phone" page appears depending on your verification method. Choose to receive a code, then retrieve it from your source (email, text, etc.).
    • Verify with something else. Selecting the Verify with something else link directs you to the Verify it's you with a security method page. If you have configured additional Okta password recovery options, you can reset your Okta password.
  10. The Verify box appears. Enter the code received from your source and click the Verify button.
  11. The OAAP Dashboard displays. .
Verify it's you box

In-Progress Applications

  1. Click the calendar icon in the "From" and "To" fields to open the calendars.
  2. Choose the desired date(s).
  3. After selecting the date(s), the totals and graphs will update to exclude records before the From field date.
  4. To further filter results, activate the Terms drop-down list and choose a term.
  5. In the "In-Progress Applications" chart, click on the bar representing a specific month and year to display the In-Progress Applications.
  6. On the In-Progress Applications page, use the Filter function by clicking the Filter icon to reveal a drop-down list of options, such as Institution, Creation Date Range, Modified Date Range, All Applications, Active Applications, and Inactive Applications.
  7. Click the Download (cloud) icon to download a file. A dialog box will appear with the options to Open or save the file. If you choose not to download the file, select the Cancel button.
  8. After completing any actions on the In-Progress Applications page, you can navigate to the OAA Dashboard page by clicking the browser's back button or selecting Dashboard from the menu.

Submitted Applications

  1. On the OAA Dashboard page, click the "Submitted Students" bar on the Application Status chart to display the Student Applications page.
  2. Note that only 10 records are displayed at a time. Use the navigation arrows at the bottom right of the page to scroll through the records.
  3. Then, navigate to the OAAP Dashboard page by clicking the browser's back button or selecting Dashboard from the menu.
  4. On the OAAP Dashboard page, click on the bar representing the desired month (e.g., 12-2020) on the Submitted Applications chart to view the Submitted Applications page. This page displays the number of submitted applications grouped by month for the past 12 months.
  5. To view an individual student's application, select an Application ID and use the scroll bar on the right to navigate the application.
  6. The process is complete.
The OAAP Dashboard

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