9.2 Selective Admissions Acceptance Using Self Service

Purpose: Use this document as a reference for tracking applicant responses to admissions offers using Self Service in ctcLink.

Audience: Selective Admissions staff

You must have at least one of these local college managed security roles:

  • ZC AD App Entry
  • ZC CC SOGI
  • ZD AD App Entry
  • ZD CC SOGI
  • ZZ AD App Entry
  • ZZ CC SOGI

You must also set these SACR Security permissions:

If you need assistance with the above security roles or SACR settings, please contact your local college supervisor or IT Admin to request role access

Selective Admissions Acceptance Using Self Service

The Self-Service Admissions Acceptance functionality will not be available unless the SS Fluid Applicant SS Setup is configured. Visit the QRG 9.2 Maintaining the Fluid Applicant SS Setup Configuration for more information.

Navigation:  NavBar > Navigator > Student Admissions > Application Maintenance > Maintain Applications

or

Navigation: CS > Main Menu > ctcLink CS Staff Homepage > Admissions Processing (tile)> Processing Applications > Maintain Applications

  1. The Maintain Applications search page displays.
  2. Select the Academic Institution.
  3. Enter additional Search Criteria to locate your applicant (Application Nbr, ID, National ID, Last Name/ First Name).
    1. Tip:  Deleting the "0" in the Application Program Nbr field will allow viewing of all applications submitted by students.
    2. Select the Include History check box--this also allows a processor to view an applicant's history.
  4. Select Search.
Maintain Applications search page
  1. The Biographical Details tab displays.
  2. Select the Application Program Data tab.
App Prog Data page
  1. The Application Program Data tab displays.
  2. After a student has submitted an application or a staff member enters the application manually, update the student's status.
  3. Select the Add a New Row [+]icon in the Program Data section.
    1. Plan Data. The Academic Plan the student selected on their application (OAA or paper) will be populated in this field.
    2. Sub-Plan Data (Optional Field). The Sub-Plan the student selected on their application (OAA or paper) will be populated in this field.
Add a row page
  1. A new effective-dated row displays.
  2. In the Program Status section, select Program Action of "ADMT" or "COND."
  3. Select Save.
Add a Program Action
  1. After the "ADMT" or "COND" code is saved on the Maintain Applications page, the applicant can view the status of the application.  By selecting the Admissions tile from their ctcLink Student Homepage, the applicant can Accept or Decline the offer.

NOTE - This will work only if the applicant has activated their ctcLink account and is able to log into Student Center.

The student's application status page displays
  1.  In this example, we'll accept.
The applicant selects Accept
  1. The Accept Offer Step 1 of 3: Accept Offer Page displays.
Accept offer page displays
  1. Click the Next button in the top-right corner of the page.
The applicant selects the Next button in the upper-right corner of the page
  1. The Step 2 of 3: Accept Offer Page displays. The applicant selects the "I understand and accept the conditions of admissions" check box.
The image displays the Checkbox to accept the admittance
  1. The applicants selects the Save button.
Click the Save button in the center of the page
  1. Click the Next button in the top-right corner of the page.
The applicant selects the Next button in the upper-right corner of the page
  1. Accepting the offer is complete.
The image displays the accept offer process is complete
  1. This action creates a new row "DEIN" on the Maintain Applications page.
    1. This action does not matriculate the applicant, and the matriculation process will need to be completed. 
A DEIN program action row is added to the Application Program page
  1. If the applicant selects  Decline, the following confirmation page is presented, and Confirm Decline is the next step.
  2. The applicant selects the Confirm button in the center of the screen.
Click the confirm button in the center of the page
  1. The applicant selects the Next button in the top-right corner of the page.
The applicant selects the Next button in the upper-right corner of the page
  1. The following message screen asks for responses to questions about what factors influenced the decision to decline.
  2. Click the Submit button.
Populate your answers and click the submit button
  1. This action creates a new row "WAPP" on the Application Program Data page.
The offer was denied adding an program action row with the WAPP code
  1. Process complete.

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