9.2 Assigning Evaluation Codes Manually

Purpose:  Use this document as a reference for manually assigning evaluation codes in ctcLink.

Audience: ctcLink employees

You must have at least one of these local college managed security roles:

  • ZC AD App Eval
  • ZD AD App Eval

You must also set these SACR Security permissions:

If you need assistance with the above security roles or SACR settings, please contact your local college supervisor or IT Admin to request role access

Assigning Evaluation Codes Manually

Navigation:  NavBar > Navigator > Student Admissions > Application Evaluation > Application Evaluation 

  1. The Application Evaluation search page displays.
  2. Enter Academic Institution.
  3. Enter additional Search Criteria to identify your applicant.
  4. Select Search.
Application Evaluation search page
  1. The Application Evaluation tab displays.
  2. Enter Evaluation Code.
  3. if you want this application included the next time the Application Status Update process is run, check the Recalculate Evaluation box.
  4. Enter any additional information.
  5. Select the Overall Rating tab. Note that the Evaluation Code selected on the Application Evaluation tab will determine which rating components will display on this tab.
Application Evaluation tab
  1. The Overall Rating tab displays.
  2. If a new course, summary, or other material has been added to the record, check the appropriate box.
  3. Enter Rating Values and check the Evaluated box for each component that has been evaluated.
  4. Select the Committee Rating tab. 
Overall Rating tab
  1. The Committee Rating tab displays.
  2. Assign a committee in the Committee field and enter any other information you have, such as evaluation status or overall rating. The Committee field often defaults from the evaluation code on tab 1.
  3. Select the Evaluation Status field and select the desired value from Evaluation Status items. If you use the Evaluation Code Assignment Process to automatically assign evaluation codes, the process enters the Evaluation Status here. If you do not use the process, you must manually enter the Evaluation Status of this committee’s evaluation. If overall ratings exist on the General Evaluators page for each evaluator, then the system automatically calculates and enters the Overall Rating for the entire committee by averaging the Overall Ratings entered for each evaluator assigned to this evaluation and scheme. You can override this calculation if desired. If you choose not to use rating schemes to evaluate applications, you can enter an Overall Rating manually.
  4. Select the Evaluator Rating tab.
Committee Rating tab
  1. The Evaluator Rating tab displays.  Use it to assign evaluators to an evaluation. Use the Evaluator Rating page to assign evaluators to an application evaluation and record overall ratings for each evaluator. The evaluators can be from a committee or you can choose any person in your database. The individual evaluators’ overall ratings also appear on this page. If you entered a committee on the Application Evaluation Committee page, the first evaluator from that committee appears here and the other committee members are available from the Lookup feature.
  2. Enter an Evaluator ID in the Evaluator ID field and any other relevant information. Note that you cannot enter an Evaluator ID unless you have entered a committee on the Committee Rating tab.
  3. Enter Evaluation Status.
  4. Select Save.
Evaluator Rating tab
  1. Process complete.


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