Posting Vouchers in Batch

Purpose: Use this document as a reference for posting vouchers in batch in ctcLink.

Audience: Accounts Payable staff

You must have at least one of these local college managed security roles:

  • ZZ Voucher Processing

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

After a voucher has been approved, budget checked and matched, it is eligible for posting.  You can post vouchers on demand from the Voucher's Invoice Information page.  This guide will help you post vouchers in batch.

Posting Vouchers in Batch

Navigation: Accounts Payable > Batch Processes > Vouchers > Voucher Posting

  1. The Voucher Posting Request run control ID search page displays.
  2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button. 
    • NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA150_VOUCHER_POST (College, Process).
  3. The Voucher Posting Request page displays.
  4. Enter a Request ID.
  5. Enter a Description.
  6. Set Process Frequency = 'Always Process'.
  7. Select the Post Voucher Option via the drop down menu, such as:
    • Post Business Unit - to post all eligible vouchers.
    • Post Voucher - to post specific vouchers.
  8. Set Prepayment Application Method to 'Invoicing Supplier'.
  9. Select the Run button.
Voucher Posting Request page
  1. The Process Scheduler Request page displays. Select the OK button.
  2. For more information, please refer to the Process Schedule Request steps for further instructions.
  3. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial Via Panopto

View the external link to Posting Vouchers in Batch. This link will open in a new tab/window.


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