9.2 Entering Third Party Vouchers

Purpose:  Use this document as a reference for creating a Third Party Voucher in ctcLink.

Audience:  Accounts Payable staff

You must have at least one of these local college managed security roles:

  • ZD Accounts Payable Inquiry
  • ZZ Voucher Approval
  • ZZ Voucher Entry

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitiions, please contact your local college supervisor or IT Admin to request role access.

These types of invoices occur for Freight Charges and Miscellaneous Charges, which is not included in the Merchandise Charges or billed separately.

Entering a Third Party Voucher

Navigation:  NavBar > Navigator > Accounts Payable > Vouchers > Add/Update > Regular Entry

  1. The Voucher search page displays.
  2. Select the Add a New Value tab.
  3. Enter Business Unit.
  4. Enter Voucher Style = "Third Party Voucher".
  5. Select Add.
Voucher Add a New Value tab
  1. The Invoice Information page displays.
  2. Enter Supplier ID.
  3. Expand the Copy From Source Document section.
  4. Enter Copy From = "Voucher".
  5. Select Go.
Invoice Information tab
  1. The Voucher Worksheet page displays.
  2. Enter Supplier ID of the voucher you from which you are copying.
  3. Select Search.
Voucher Worksheet page
  1. The Voucher Information section of the page populates.
  2. Select the Select checkbox of the voucher from which you are copying.
  3. Select Copy Selected Lines.
Voucher Worksheet page
  1. The Invoice Information tab displays.  Adjust as needed.
  2. Select Save.
Invoice Information tab
  1. Note that the permanent, unique Voucher ID is assigned by the system.
Invoice Information tab
  1. Process complete.


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