Updating an Existing Voucher

Purpose: Use this document as a reference for updating an existing voucher in ctcLink.

Audience: AP staff

You must have at least one of these local college managed security roles:

  • ZD Accounts Payable Inquiry
  • ZZ Voucher Approval
  • ZZ Voucher Entry

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Updating an Existing Voucher

Navigation: Accounts Payable > Vouchers > Add/Update > Regular Entry

  1. On the Voucher search page, select the Find an Existing Value tab.
  2. Enter the Business Unit.
  3. Enter or select "Regular Voucher" in Voucher Style.  
  4. Enter the Voucher ID or other search criteria.
  5. Select Search.  The Regular Entry page is displayed.
  6. On the Regular Entry page, select the Invoice Information tab.  
  7. On the Invoice Information tab, update the Terms or Chartfield(s) as needed.
  8. Select Save.
  9. Process complete.

Use the Attachments hyperlink to attach documentation.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial Via Panopto

View the external link to Updating an Existing Voucher. This link will open in a new tab/window.


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