9.2 Updating an Existing Voucher

Purpose: Use this document as a reference for updating an existing voucher in ctcLink.

Audience: AP staff

You must have at least one of these local college managed security roles:

  • ZD Accounts Payable Inquiry
  • ZZ Voucher Approval
  • ZZ Voucher Entry

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Updating an Existing Voucher

Navigation:  NavBar > Navigator > Accounts Payable > Vouchers > Add/Update > Regular Entry

  1. On the Voucher search page, select the Find an Existing Value tab.
  2. Enter the Business Unit.
  3. Enter or select "Regular Voucher" in Voucher Style.  
  4. Enter the Voucher ID or other search criteria.
  5. Select Search.  The Regular Entry page is displayed.
Voucher Serarch page
  1. On the Regular Entry page, select the Invoice Information tab.  
Regular Entry page - Summary tab
  1. On the Invoice Information tab, update the chartfield(s) as needed.
  2. Select Save.

Use the Attachments hyperlink to attach documentation.

Regular Entry page - Invoice Information page
  1. Process complete.


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