Navigation: Accounts Payable > Vouchers > Add/Update > Quick Invoice Entry

1. On the Quick Invoice Entry search page, select the Add a New Value tab.
2. Enter or select Business Unit.
3. Voucher ID will default to "NEXT".  A Voucher ID will be assigned by the system later in the process.  
4. Enter or lookup Supplier by using:
   • Supplier Name.
   • Short Supplier Name.
   • Supplier ID.
5. Enter the Invoice Number.
6. Enter the Invoice Date.
7. Enter the Gross Invoice Amount.
8. Optional to adjust the Estimated No. of Invoice Lines. The system defaults to 4 lines and only will save the lines completed.
9. Select the Add button.

10. The Quick Invoice page displays.
11. Verify the Supplier Invoice Address and update the Location to your local college as needed.
12. Enter Sales Tax Amount or select the Tax Exempt box if applicable.
13. Enter or lookup Payment Terms.
14. On the Invoice Lines section, enter ChartField distribution details such as Description, Account, Fund, Dept, Class and State Purpose. Scroll the bar over to right to view all available fields.
15. Select the Save button.

16. Notice that the system has assigned a Voucher ID. Select "Voucher Build" from the Action dropdown list.

17. Select Run.  The Process Monitor will display.  Refer to the Process Scheduling QRG for additional instructions.

18. Section complete.

Navigation: Accounts Payable > Vouchers > Add/Update > Regular Entry

1. On the Voucher search page, select the Find an Existing Value tab.
2. Enter or select Business Unit.
3. Enter or Select "Quick Invoice" in Voucher Source.
4. Select Search. The Voucher invoice information page displays with populated data fields from quick invoice.
5. Add and/or update data details as needed and save.

6. Process complete.